Sorting contacts using multiple categories

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rickinesc - 22 Feb 2007 23:16 GMT

I'd like to use Outlook 2003 as a database for media contacts.
To do so, I would want to find/sort by several categories at the same time,
such as "Daily Newspaper" and then "Science Reporter" and maybe even also by
region, such as "Northeast".
All of these would be categories I have created and I would place each
contact in multiple appropriate categories.
Does the program do this? If so, does this result in a list I can then use
for emailing or to create labels?
Or, am I asking Outlook to do the work of a database? Thanks.

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Russ Valentine [MVP-Outlook] - 23 Feb 2007 02:13 GMT

Category sort is meaningless and impossible, since any contact may be listed
under multiple categories.

Signature

Russ Valentine
[MVP-Outlook]

> I'd like to use Outlook 2003 as a database for media contacts.
> To do so, I would want to find/sort by several categories at the same
[quoted text clipped - 7 lines]
> for emailing or to create labels?
> Or, am I asking Outlook to do the work of a database? Thanks.

Reply to this Message

Judy Gleeson (MVP Outlook) - 23 Feb 2007 05:52 GMT

Turn on the Advanced Toolbar.

Learn how to use the Group by Box and Group your COntacts by Category,
State, whatever you want to Group them by. You can do multiple groupings as
well, eg State, then Category.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

> Category sort is meaningless and impossible, since any contact may be
> listed
[quoted text clipped - 12 lines]
>> for emailing or to create labels?
>> Or, am I asking Outlook to do the work of a database? Thanks.

Reply to this Message

Russ Valentine [MVP-Outlook] - 23 Feb 2007 10:09 GMT

That sorts within a category. He was asking how to sort by category.

Signature

Russ Valentine
[MVP-Outlook]

> Turn on the Advanced Toolbar.
>
[quoted text clipped - 30 lines]
>>> for emailing or to create labels?
>>> Or, am I asking Outlook to do the work of a database? Thanks.

Reply to this Message

Judy Gleeson (MVP Outlook) - 24 Feb 2007 10:20 GMT

Yeh I know Russ - but he will only get anywhere with what he's trying to do
by Grouping. He did say "find/sort" so let's not take the words too
literally. I have found that your average punter doesn't know the correct
IT terminology for most of the stuff they are trying to do.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

> That sorts within a category. He was asking how to sort by category.
>> Turn on the Advanced Toolbar.
[quoted text clipped - 31 lines]
>>>> for emailing or to create labels?
>>>> Or, am I asking Outlook to do the work of a database? Thanks.

Reply to this Message

Russ Valentine [MVP-Outlook] - 24 Feb 2007 10:35 GMT

Agree. Just thought he should know what he can and can't do in Outlook since
it wasn't entirely clear what he wanted to do.

Signature

Russ Valentine
[MVP-Outlook]

> Yeh I know Russ - but he will only get anywhere with what he's trying to
> do by Grouping. He did say "find/sort" so let's not take the words too
[quoted text clipped - 46 lines]
>>>>> for emailing or to create labels?
>>>>> Or, am I asking Outlook to do the work of a database? Thanks.

Reply to this Message