 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / Contacts / March 2007"File As Name" vs "Full Name" in linked Contacts
Trying again.... Outlook 2003, SBS 2003, and Office 2000 When I open an Outlook contact, click on the "Contacts..." button in the lower left corner, and add one or more contacts, sometimes the linked contacts will show the "Full Name" instead of the "File As Name." How can I make it show the "File As Name" always? Note that most of the time, it does show the "File As Name." Also note that when the link shows the "Full Name," a pinhead will appear when you mouse over the link and there will be menu options when you right click on the pinhead. No pinhead will show up when the "File As Name" is used. However either way works OK as a link. I need the "File As Name" so I can distinguish between duplicate contacts with the same full name. Replying again. Your post cannot be answered because it is too vague. We have no idea to which view you are referring nor how you have configured that view. We have no idea where you are seeing "Full Name" or "File As..." Pl;ease provide accurate, clear details when you post in a newsgroup. We cannot guess at what you might mean.  SignatureRuss Valentine [MVP-Outlook] > Trying again.... > [quoted text clipped - 13 lines] > I need the "File As Name" so I can distinguish between duplicate contacts > with the same full name. Outlook provides no way to control that. My own experience is that Outlook always uses the Full Name value to display the name in the linked Contacts box. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >> >> Outlook 2003, SBS 2003, and Office 2000 [quoted text clipped - 12 lines] >> I need the "File As Name" so I can distinguish between duplicate contacts >> with the same full name. Thanks, Sue. Could it be something be screwy on my end or is it just Outlook? Outlook doesn't seem to handle names in any way that I can understand or predict. I just played around with two contacts in our client folder, both having the same full name, i.e. "John Smith," but with different "File As" names. One shows the full name in a linked Contacts box, like this: John Smith. The other shows the "File As" name, like this: Smith, John (Wills & Trust). I gave them both test emails. The one used the full name for the display name and the other used the File As name--just as in the linked Contacts. OK. Not what I wanted, but at least half way predictable, given the way the contacts behaved in the linked dialog box. So then I created an email, went to the address book, and found all of the contacts in the client folder using the "File As" name in the address book--all of them going Last Name, First Name and then a case identifier in parenthesis. EXCEPT for the two contacts I just gave emails to--BOTH used the same full name in First Name, Last Name order, thus I couldn't even find them at first. This stuff just drives me straight up the wall. How can a program be tolerable or understandable if it isn't predictable? Maybe it's because I'm using Outlook here at home and Outlook is set up differently in the office. But I'm using the same Exchange server and any changes I make at home show up in my office Outlook. Like if I change the view or the font sizes the same thing shows up in the office. So why won't it behave the same in the address book? Is it because the OS is different? Xp Pro at home, Win 2k at office. If it's a problem on my end, then how do I fix it? I've got thousands of contacts, I can't just reenter them one by one. Importing is supposed to be a bad thing, so what are my alternatives? Outlook provides no way to control that. My own experience is that Outlook always uses the Full Name value to display the name in the linked Contacts box. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >> Outlook 2003, SBS 2003, and Office 2000 >> [quoted text clipped - 12 lines] >> I need the "File As Name" so I can distinguish between duplicate contacts >> with the same full name. Sorry, but I have no idea how to begin to duplicate what you're seeing, much less how to fix it. I've never seen those symptoms, and I've spent a lot of time playing around with linked contacts and address book displays. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Thanks, Sue. Could it be something be screwy on my end or is it just > Outlook? Outlook doesn't seem to handle names in any way that I can [quoted text clipped - 31 lines] > always uses the Full Name value to display the name in the linked Contacts > box. >>> Outlook 2003, SBS 2003, and Office 2000 >>> [quoted text clipped - 12 lines] >>> I need the "File As Name" so I can distinguish between duplicate contacts >>> with the same full name. I'm talking about the contacts dialog box where you enter information. In the lower left corner, below the address field, is a button labeled "Contacts..." The linked contacts show up in the text box beside it. Don't know if it's in every version, but I would guess it is. > Replying again. Your post cannot be answered because it is too vague. We > have no idea to which view you are referring nor how you have configured [quoted text clipped - 19 lines] >> I need the "File As Name" so I can distinguish between duplicate contacts >> with the same full name. I see. So you're only talking about the field, not any view in which you can actually expect to view or sort your Contacts? The name used there is derived by Outlook from name elements. You cannot control it. SignatureRuss Valentine [MVP-Outlook] > I'm talking about the contacts dialog box where you enter information. In > the lower left corner, below the address field, is a button labeled [quoted text clipped - 24 lines] >>> I need the "File As Name" so I can distinguish between duplicate >>> contacts with the same full name. |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.