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MS Office Forum / Outlook / Contacts / April 2007Outlook Contacts list is abbreviated --- Why?
I have an outlook address book with 199 entries. If I am within the "contacts" tab, I can use them all effectively. However, if I am within the message/mail tab and I want to send a message, clicking on the "To" button brings up a list with only 29 of the names from the database. I have no idea how to get all of the names from the entire list to appear as choices. Do you have any suggestions? Just that you post more information more accurately. Outlook does not even have an address book. It only has Contact Folders. The address book is simply a view of the electronic addresses in your Contacts Folder. Accordingly, there is no way it can contain more addresses than your Contact Folder contains. State your Outlook version. Reconcile the discrepancies in your post.  SignatureRuss Valentine [MVP-Outlook] >I have an outlook address book with 199 entries. If I am within the > "contacts" tab, I can use them all effectively. [quoted text clipped - 6 lines] > > Do you have any suggestions? Ok.. Forgive me for using improper information. I'll try to be more clear. I have 1 contact folder. It is called "Contacts". That is where ALL of my contacts are stored. There are 199 contacts. Outlook 2003 (11.8118.8122) SP2 is the version I'm using. If I open the "Contacts" pane, I can see all of my contacts and edit/use them as intended. But if I am in the "Mail" pane and I click New/To what shows up in the "Contacts" list is only 29 contacts. Why? I want to be able to scroll or search through the entire database of contacts to choose my mail recipient(s). Can you please help? If this is not sufficient information for you to answer the question, please tell me whatever else it is that you might need. I still want to solve my problem. Many Thanks for your timely response. Bruce > Just that you post more information more accurately. Outlook does not even > have an address book. It only has Contact Folders. The address book is [quoted text clipped - 13 lines] > > > > Do you have any suggestions? Because the Address Book only shows the valid electronic addresses in your Contacts Folder. Currently, that would be 29. SignatureRuss Valentine [MVP-Outlook] > Ok.. Forgive me for using improper information. I'll try to be more > clear. [quoted text clipped - 43 lines] >> > >> > Do you have any suggestions? OK, What do you mean by "valid electronic addresses"? Does that mean that 170 of the contacts I entered are invalid? If so, how do I make them all "valid"? Bruce > Because the Address Book only shows the valid electronic addresses in your > Contacts Folder. Currently, that would be 29. [quoted text clipped - 45 lines] > >> > > >> > Do you have any suggestions? Here's the logic of Outlook's Mail "To": I'll show you contacts that you can send e-mail to. And to do that, I'll look at each contact's "e-mail" field. If the contact doesn't have an e-mail address or seems invalid (e.g. abc@hotmail is invalid because it's missing ".com" at the end), then I won't should you the contact. Why send out an e-mail to an address where it can't reach its destination, right? > OK, > [quoted text clipped - 52 lines] > > >> > > > >> > Do you have any suggestions? Precisely. Only electronic addresses appear in the Outlook Address Book. So the number of entries in the Outlook Address Book is never the same as the Contacts Folder. For example, if you have 100 Contacts and each Contact has 3 electronic addresses, you will have 300 entries in the Outlook Address Book. On the other hand if you have 100 Contacts but only 29 of them have a single electronic address, you will have 29 entries. It is easy to tell if an electronic address is valid: it will be underlined in the Contact Record. SignatureRuss Valentine [MVP-Outlook] > Here's the logic of Outlook's Mail "To": I'll show you contacts that you > can [quoted text clipped - 77 lines] >> > >> > >> > >> > Do you have any suggestions? On Mar 11, 12:07 am, "Russ Valentine [MVP-Outlook]" <russ...@gmail.com> wrote: > Precisely. Only electronic addresses appear in theOutlookAddress Book. So > the number of entries in theOutlookAddress Book is never the same as the [quoted text clipped - 96 lines] > > - Show quoted text - Well why didn't you say that? Did you have a question? SignatureRuss Valentine [MVP-Outlook] > On Mar 11, 12:07 am, "Russ Valentine [MVP-Outlook]" > <russ...@gmail.com> wrote: [quoted text clipped - 113 lines] > > Well why didn't you say that? |
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