I think this may help to make the question a little clearer:

1) I have my contacts listed under 'My Contacts' in the actual 'Contacts'
section of Microsoft Outlook 2003 which is connected to a Microsoft Exchange
Server.
2) For each contact I have their name, companies name and address,
telephone, fax and mobile telephone numbers and an email address. These are
all saved down and sorted by Company Name.
3) I print individual address labels when required from Microsoft Word 2003
by going in tools: Envelopes and Labels.
4) I click on the address book button, choose 'My Contacts' from the drop
down list when asked where to retrieve the information from, then type the
name into the search bar to find the contact.
5) Once I find the required contact, I double click on that individuals name
to retrieve the name and address in the information box.
6) It is at this point that you notice that the words (Bus Fax) or an email
address appear straight after the persons name ie: Joe Bloggs(BusFax) or Joe
Bloggs (j.bloggs@..................)
7) Before I can print the label I have to delete these words or email
address from the dialouge box.

I hope that this has made it a little less murky, whilst I use a computer
and can find my way around at times I need idiot proof instructions to cope
with some things. Any help is appreciated as I have hundreds of contacts in
my contacts and would not like to input all the info again.

Regards

Jahque06