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MS Office Forum / Outlook / Contacts / March 2007auto completion of recipient name
Until recently I used Outlook Express for email and whenever I started to enter a recipient name on the to: or cc: line, the program would autofill (or autocomplete) a name from my address book. If the name was not the one I wanted, I kept typing until the appropriate name appeared. When I changed computers I decided to use Outlook 2000 for email rather than Outlook Express. I created an account in Outlook and imported all messages and contacts/address book from Outlook Express. I then copied the outlook.pst file from my old computer to the new one. When I opened an Outlook 2000 account on the new computer, I imported messages and contacts from the copied outlook.pst file. Everything is working fine except I have not been able to figure out how to get the same auto fill or auto complete feature in Outlook 2000 as I had in Outlook Express. Any suggestions would be greatly appreciated.  SignatureBernie Outlook 2000 does not have an autocompletion feature, nor do the newer versions that do use your Contacts. They use a separate autocompletion cache. Older versions have a feature called auto-resolution. If you enter part of a name or a nickname then tab out of the field (or hit Alt-K [Check Names]), Outlook will attempt to resolve the name against your address book. If it can't it'll red underline it and you can right click on the name to manually resolve it. Outlook will save the resolution for future use. SignatureRuss Valentine [MVP-Outlook] > Until recently I used Outlook Express for email and whenever I started to > enter a recipient name on the to: or cc: line, the program would autofill [quoted text clipped - 11 lines] > auto complete feature in Outlook 2000 as I had in Outlook Express. Any > suggestions would be greatly appreciated. Thanks for your quick response... I will try establishing "resolution" to every name by creating a bogus message addressed to everyone in my contacts folder. SignatureBernie > Outlook 2000 does not have an autocompletion feature, nor do the newer > versions that do use your Contacts. They use a separate autocompletion [quoted text clipped - 19 lines] > > auto complete feature in Outlook 2000 as I had in Outlook Express. Any > > suggestions would be greatly appreciated. Not sure why you think that would help. Autoresolution does not require it. Autocompletion would, but you do not have an autocompletion option on Outlook 2000. SignatureRuss Valentine [MVP-Outlook] > Thanks for your quick response... I will try establishing "resolution" to > every name by creating a bogus message addressed to everyone in my [quoted text clipped - 34 lines] >> > auto complete feature in Outlook 2000 as I had in Outlook Express. Any >> > suggestions would be greatly appreciated. I don't think I fully understood your first repsonse... I thought I would have to start keying in each name and then hit Alt-K to get Outlook to try to resolve the name, and then (if need be) right click on the name to manually resolve it... I thought by doing this exercise once, Outlook would know how to resolve each name in the future. Does resolving the name result in selecting it as a recipient when I start keying the name or do I have to manually click on the name to select it? This is what I am currently doing... I click on the to: or cc: button to open the address book... as I start keying the name I want the best fit is highlighted in the address book window... when the name I want appears, I need to click it to select it... I need to repeat this process for every recipient name or scroll down the address book double clicking each name I want...is this as good as it gets or is there an easier way? SignatureBernie > Not sure why you think that would help. Autoresolution does not require it. > Autocompletion would, but you do not have an autocompletion option on [quoted text clipped - 37 lines] > >> > auto complete feature in Outlook 2000 as I had in Outlook Express. Any > >> > suggestions would be greatly appreciated. Here's a complete description of how autoresolution works: http://home.indy.rr.com/russval/autocompletion.htm#_Toc108781084 SignatureRuss Valentine [MVP-Outlook] >I don't think I fully understood your first repsonse... I thought I would > have to start keying in each name and then hit Alt-K to get Outlook to try [quoted text clipped - 67 lines] >> >> > Any >> >> > suggestions would be greatly appreciated. Russ, You have been most helpful and patient... I think I finally understand the issue... thanks again. SignatureBernie > Here's a complete description of how autoresolution works: > http://home.indy.rr.com/russval/autocompletion.htm#_Toc108781084 [quoted text clipped - 70 lines] > >> >> > Any > >> >> > suggestions would be greatly appreciated. You're welcome. It will be hard to get autoresolution to work the way autocompletion does. In theory, you could create a "nickname" of 3 or more letters that you could manually resolve and store and that would then resolve automatically each time you type it, but then you'd have to remember what nickname you created for every address. Creating a few that you use often would still be worthwhile, however, until you update to a current version that has autocompletion. SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 96 lines] >> >> >> > Any >> >> >> > suggestions would be greatly appreciated. |
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