Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Outlook / Contacts / March 2007

Tip: Looking for answers? Try searching our database.

office contact multiplied view..

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
Alainctls - 28 Mar 2007 16:52 GMT
I have a list of 394 contacts in my contact list, that includes emails,
phone, fax, spouce, etc.. the full work.. Now here's my problem.. When i want
to send my contacts an email, i start the email, then click on the TO buttom,
wich brings up my contact list. Unfortunatly, when the contact lists comes
up, I have the names, with emails, and fax poping up at me, so instead of
seing 394 i see 1182 contacts, since every contact is repeated 3 and
sometimes 4 times... Same name, but one with is primary email (smtp) , the
other name with is fax, and some of them a 3rd name, with their secondary
emails.. If i delete the duplicates, it actually deletes the contact's fax or
other mail.. also, no way to add colums or modify the view to see multi info
per contact (like all on one line instead of multi rows..) Any one has an
idea about this.. I'd like to add lines or other stuff but without deleting..

Can anyone help on this, i'd really appreciate it.
tks,
Alain Castonguay
Russ Valentine [MVP-Outlook] - 29 Mar 2007 00:05 GMT
This is exactly what should be happening. By design, the Outlook address
book presents you with all the electronic addresses in your Contacts Folder.
Signature

Russ Valentine
[MVP-Outlook]

>I have a list of 394 contacts in my contact list, that includes emails,
> phone, fax, spouce, etc.. the full work.. Now here's my problem.. When i
[quoted text clipped - 17 lines]
> tks,
> Alain Castonguay
Alainctls - 29 Mar 2007 13:34 GMT
I guess there's no way around that.. What if i use another MS application? Or
change the properties of an app.. If not , well i thank you very much for
your help..
tks
Alain Castonguay

> This is exactly what should be happening. By design, the Outlook address
> book presents you with all the electronic addresses in your Contacts Folder.
[quoted text clipped - 19 lines]
> > tks,
> > Alain Castonguay
Russ Valentine [MVP-Outlook] - 29 Mar 2007 23:00 GMT
There are some workarounds for that behavior.
One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See:
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.
Signature

Russ Valentine
[MVP-Outlook]

>I guess there's no way around that.. What if i use another MS application?
>Or
[quoted text clipped - 34 lines]
>> > tks,
>> > Alain Castonguay
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.