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MS Office Forum / Outlook / Contacts / May 2007first name (first) (creating new contacts)
I've selected first name to be listed first, but outlook (2003) continues to create new contacts, listed as last name then first name. How do I make this work properly? Thank you. You failed to specify your view and how it is sorted. You failed to specify the field to which you are referring.  SignatureRuss Valentine [MVP-Outlook] > I've selected first name to be listed first, but outlook (2003) continues > to create new contacts, listed as last name then first name. > How do I make this work properly? > > Thank you. Business Card view, sorted alphabetically. The field is the "file as" view. I've told Outlook to list as first name (first) and last name (last). Does that help. Thanks Russ. > You failed to specify your view and how it is sorted. > You failed to specify the field to which you are referring. [quoted text clipped - 3 lines] >> >> Thank you. Not much. Outlook 2003 doesn't have a Business Card view. Only Outlook 2007 does. I assumed the sort was alphabetical. I was asking on which field the view in question is configured to sort. When you specify a format for the "File As" or "Full Name" field, that will apply only to new Contacts, not existing ones. SignatureRuss Valentine [MVP-Outlook] > Business Card view, sorted alphabetically. > The field is the "file as" view. I've told Outlook to list as first name [quoted text clipped - 9 lines] >>> >>> Thank you. My mistake ... the view is Address Cards. > Not much. Outlook 2003 doesn't have a Business Card view. Only Outlook > 2007 does. [quoted text clipped - 15 lines] >>>> >>>> Thank you. That view sorts by default on the File As... field. So I suspect it is doing exactly what you've told it to. SignatureRuss Valentine [MVP-Outlook] > My mistake ... the view is Address Cards. > [quoted text clipped - 17 lines] >>>>> >>>>> Thank you. I've told it first name (first), but when I create a new contact, it defaults to the last name first. I have to reselect from the pulldown, to display as first name, then last name. It's an unfortunate work around. That view sorts by default on the File As... field. So I suspect it is doing exactly what you've told it to. SignatureRuss Valentine [MVP-Outlook] > My mistake ... the view is Address Cards. > [quoted text clipped - 17 lines] >>>>> >>>>> Thank you. In which field? Sounds to me like you aren't specifying the right format for the right field. If you specify the correct format for the File As... field and if that view sorts by the File As... field, Outlook will sort the way you want. SignatureRuss Valentine [MVP-Outlook] > I've told it first name (first), but when I create a new contact, it > defaults to the last name first. I have to reselect from the pulldown, to [quoted text clipped - 26 lines] >>>>>> >>>>>> Thank you. Thanks for your responses. I'll try to explain it differently, cuz I don't think I'm being clear enough for you to help and I apologize for that. It sorts just fine, however, it doesn't display every contacts as determined by the default settings - which causes me to have problems finding some records. I've told outlook contacts to display as firstname [field] (first), then lastname [field] last. I save it ... then can't find it ... cuz it's listed as the lastname (first) instead. So ... I go back into the record, the file as drop down [field], and select the actual first, then last name as my choice. Then it works fine. I'm mystified as to why I have to do this to each record. Hope the above helps. If not ... maybe my outlook is simply misbehaving. Thanks for your efforts Russ. Diana In which field? Sounds to me like you aren't specifying the right format for the right field. If you specify the correct format for the File As... field and if that view sorts by the File As... field, Outlook will sort the way you want. SignatureRuss Valentine [MVP-Outlook] > I've told it first name (first), but when I create a new contact, it > defaults to the last name first. I have to reselect from the pulldown, to [quoted text clipped - 30 lines] >>>>>> >>>>>> Thank you. Here's the part you haven't clarified: "I've told outlook contacts to display as firstname [field] (first), then lastname [field]" There is no such setting. You can set a field to that format, but not a Contact. You need to clarify what settings you specified and in what view Contacts are not displaying the way you think they should. SignatureRuss Valentine [MVP-Outlook] > Thanks for your responses. > [quoted text clipped - 61 lines] >>>>>>> >>>>>>> Thank you. Ok ... when I get home ... I'll work on that. Apologies if my lack of clarity is wasting your time ... I do appreciate your help, so I'll see what I come up with. Thanks. I'll see if the newsgroup will let me send a print screen of the setting and the subsequent display (I'll send as a single grouped item to keep the attachment small). Here's the part you haven't clarified: "I've told outlook contacts to display as firstname [field] (first), then lastname [field]" There is no such setting. You can set a field to that format, but not a Contact. You need to clarify what settings you specified and in what view Contacts are not displaying the way you think they should. SignatureRuss Valentine [MVP-Outlook] > Thanks for your responses. > [quoted text clipped - 59 lines] >>>>>>> >>>>>>> Thank you. You need to realize that each view of the Contacts Folder will sort on a different field. If you just specify which view you are referring to and how you set the format of the field on which that view sorts, we can figure out the rest. SignatureRuss Valentine [MVP-Outlook] > Ok ... when I get home ... I'll work on that. Apologies if my lack of > clarity is wasting your time ... I do appreciate your help, so I'll see [quoted text clipped - 75 lines] >>>>>>>> >>>>>>>> Thank you. |
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