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MS Office Forum / Outlook / Contacts / August 2007

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centralized contacts without Exchange

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Erik - 09 May 2007 11:05 GMT
Is it possible to share contacts company-wide on a fileserver (without
installing Exchange) with Office 2003/2007?  The older computers here (Office
2000/XP) were setup up for centralized contact lists using features built-in
to Outlook Express.  Office 2003 and on changed these protocols, and we are
getting more and more workstations all the time that are preinstalled with
2003.  All these users have to send copies of new contacts (or contact
changes) amongst themselves, which seems to me like a substantial waste of
time, and subject to various data inconsistencies.

I've read elsewhere in this forum that .PST files can't be shared.  We don't
need Exchange since our ISP delivers email directly to each employee, and I
can't see spending thousands on Exchange just so we can share contacts.

I have considered upgrading all older workstations to at least Office 2003,
but there's no reason to do so if I will have to abandon shared contacts
completely.  I need to have a new contact sharing system in place, then I can
upgrade the older systems to 2003 or 2007.  

I can't imagine why a feature like this isn't readily available, built-in
and easy to setup with Office 2003/2007.  On the other hand, I'm assuming
that sharing contacts CAN be done in Office 2003/2007 without purchasing
Exchange or other third-party software (if this is not possible, maybe it's
more likely a profit issue).  

Can someone give me some directions where to study up on how to accomplish
my goal?  Thanks!
Sue Mosher [MVP-Outlook] - 09 May 2007 13:19 GMT
See http://www.slipstick.com/addins/groupcontacts.htm for various ways to do this. SharePoint might be a particularly attractive options, since that would give you a lot of other collaboration tools.

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Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Is it possible to share contacts company-wide on a fileserver (without
> installing Exchange) with Office 2003/2007?  The older computers here (Office
[quoted text clipped - 22 lines]
> Can someone give me some directions where to study up on how to accomplish
> my goal?  Thanks!
Brian Tillman - 09 May 2007 13:24 GMT
> Is it possible to share contacts company-wide on a fileserver (without
> installing Exchange) with Office 2003/2007?  The older computers here
[quoted text clipped - 5 lines]
> which seems to me like a substantial waste of time, and subject to
> various data inconsistencies.

You need some kind of back-end if you want to share data, although Outlook
2007 makes it easier than prior versions.

> I've read elsewhere in this forum that .PST files can't be shared.
> We don't need Exchange since our ISP delivers email directly to each
> employee, and I can't see spending thousands on Exchange just so we
> can share contacts.

Buying the Small Business version is much less expensive.  There are also
alternatives, some of which are described here:
http://www.slipstick.com/outlook/share.htm .  One I've seen mentioned is
http://www.publicshareware.com/public-share-outlook-description.html

> I have considered upgrading all older workstations to at least Office
> 2003, but there's no reason to do so if I will have to abandon shared
[quoted text clipped - 3 lines]
> I can't imagine why a feature like this isn't readily available,
> built-in and easy to setup with Office 2003/2007.

It's because of how Outlook uses PSTs that they can't be shared.  There is
no ability to sync I/O with multiple writers.

> On the other hand,
> I'm assuming that sharing contacts CAN be done in Office 2003/2007
> without purchasing Exchange or other third-party software (if this is
> not possible, maybe it's more likely a profit issue).

Perhaps this might help:
http://office.microsoft.com/en-us/outlook/HA100749311033.aspx
Signature

Brian Tillman

Mindoza - 03 Aug 2007 12:54 GMT
Hi there,

You can try out ShareContacts product. It is not so expensive and it should
do the trick for ya.
You can download it from:
http://sharecalendar.4team.biz/trytrial_sharecalendar.asp/?pcode=610190201v4rqia

> Is it possible to share contacts company-wide on a fileserver (without
> installing Exchange) with Office 2003/2007?  The older computers here (Office
[quoted text clipped - 22 lines]
> Can someone give me some directions where to study up on how to accomplish
> my goal?  Thanks!
 
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