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MS Office Forum / Outlook / Contacts / August 2007Searching middle names on Outlook 2007
I have a problem that has been bothering me since I began using Outlook 2007. When I am searching for e-mails in the compose window (that's when you press the "To..." button) I don't get results for middle names. I tried searching both with the "name only" and "more columns" options, none of them return me the middle name. Not even the "Advanced Search". For example, I have a contact named John Doe Smith and in the contact properties I set: name: John middle: Doe last: Smith If I type "doe" in the search field Outlook returns me "The search returned no results". Neither with name only nor more columns options. I can't search using his nickname either (using "more columns" options), but his nickname is set in the Contact details. Now, when I search for his middle name in the "Contacts" panel, Outlook returns me the middle name alright, but no nickname. Is this a feature or a bug? I sincerely hope it is not a feature. I use searching nicknames and middle names a lot, even Windows Mail (Outlook Express on Vista) used to return me these fields. Thank you very much, André > I have a problem that has been bothering me since I began using > Outlook 2007. When I am searching for e-mails in the compose window > (that's when you press the "To..." button) I don't get results for > middle names. I tried searching both with the "name only" and "more > columns" options, none of them return me the middle name. Not even > the "Advanced Search". The Address Book Find interface has no access to either the middle name field or the nickname field, so there's no way for its search function to access them. If you must find contacts with those attributes, use Tools>Find>Advanced Find from the main Outlook menu.  SignatureBrian Tillman [MVP-Outlook] Nope, it doesn't do it for me. I want to find contacts to send e-mail to. The advanced find doesn't give me that option. And neither does the "Contacts" panel. It is somehow unbelievable that a program as complete as this doesn't search all the fields (or the ones you want) in the contacts information. It could at least look in the "display name" field, so I could add as much info I can there. But it doesn't either. Andre > > I have a problem that has been bothering me since I began using > > Outlook 2007. When I am searching for e-mails in the compose window [quoted text clipped - 7 lines] > access them. If you must find contacts with those attributes, use > Tools>Find>Advanced Find from the main Outlook menu. > Nope, it doesn't do it for me. I want to find contacts to send e-mail > to. The advanced find doesn't give me that option. And neither does > the "Contacts" panel. It does because I tested it before suggesting it. SignatureBrian Tillman [MVP-Outlook] The options I have with Advanced Find results are: Open (which opens the contact details) Foward (that sends the contact information as an attachment) Mark as unread Delete Move to folder New E-mail will give me the editor window, but whithout the search results in the "To..." field. I have been using Windows Vista contacts folder (Windows Mail contacts), that is the best contact system I have ever seen! Windows Explorer searches all the fields I need ligtning fast. Too bad it doesn't allow me to add several recipients, like Outlook. It would be nice to have something like it in Outlook as well. Andre > > Nope, it doesn't do it for me. I want to find contacts to send e-mail > > to. The advanced find doesn't give me that option. And neither does > > the "Contacts" panel. > > It does because I tested it before suggesting it. > The options I have with Advanced Find results are: > Open (which opens the contact details) [quoted text clipped - 3 lines] > Delete > Move to folder I checked this out over the weekend and Advanced Find on Outlook 2007 is identical to Advanced Find in OL 2003. Click Tools>Instant Search>Advanced Find. Select the Advanced tab. Click Field, select Name Fields, then Full Name. Add "Doe" the the string field after the drop-down showing "contains" and click Add to List. Click Find Now. You should see the contacts containing the string "Doe" in the name. I did. SignatureBrian Tillman [MVP-Outlook] OK, I did it, it works. But I still can't send an e-mail to the contacts in the search result. I can only edit its properties. That is my problem. I don't want to simply find a contact. I want to look for contacts to send e-mail to. For me, the middle name and the nickname are two other important fields to search. I have a few friends I know by their middle names, and others by their nicknames (that would be much easier to type too, think of Robert and Bob). The advanced search does find them, but it doesn't give me an option to send an e-mail to these guys. Not to mention that is a big path to follow everytime I send an e-mail. Too bad the normal search doesn't look in the "Display Name" field either. If it did, I could save my contacts as John "Nick" Doe and I would be happy with it. Instead, I need to save them with their fields wrong, that is, name and last name are whatever I call these guys and I put their real names in the commentary field. I just think it is undesirable for such a great software like this. Andre > > The options I have with Advanced Find results are: > > Open (which opens the contact details) [quoted text clipped - 10 lines] > and click Add to List. Click Find Now. You should see the contacts > containing the string "Doe" in the name. I did. > OK, I did it, it works. But I still can't send an e-mail to the > contacts in the search result. Sure you can. Select all the items in the search result and drag the selection to the Inbox. That will create a new message window with all of the contacts' addrersses in the To field. SignatureBrian Tillman [MVP-Outlook]
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