Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Outlook / Contacts / September 2007

Tip: Looking for answers? Try searching our database.

[OL2003] unable to sort contacts in address book

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
OxygeN - 12 Sep 2007 15:51 GMT
Hello there.

The main trouble I'm facing is that I can't get it to have my contacts
sorted by "Last name".

I do following steps to create a new contact:
in the "New contact" window, I click on the "Name..." Button and write
"NAME LASTNAME", then press OK;
in the field "Email Address" I type the email address.

Now I'm seeing at "Name...": "NAME LASTNAME"
and at "File As" I have: "LASTNAME, NAME" (yes, there *is* a comma!).

At "Display as" I see "NAME LASTNAME (EMAILADDRESS)", whereas on some
clients I just see "NAME LASTNAME" without email address.

I then "Save and close" this contact window.
Then I open the Address Book and see
NAME LASTNAME - NAME LASTNAME (EMAILADDRESS) - EMAILADDRESS - SMTP
(these are the four displayed fields).

Now, HOW may I sort the records with "LASTNAME, NAME" (as defined in
"File As")?

Many thanks in advance...
Brian Tillman - 12 Sep 2007 19:05 GMT
> I do following steps to create a new contact:
> in the "New contact" window, I click on the "Name..." Button and write
[quoted text clipped - 14 lines]
> Now, HOW may I sort the records with "LASTNAME, NAME" (as defined in
> "File As")?

Click Tools>E-mail Accounts>View or change existing directories or address
books>Next.  Select the Outlook Address Book and click Change.  Select the
sort order there.  Stop and restart Outlook.
Signature

Brian Tillman [MVP-Outlook]

OxygeN - 13 Sep 2007 07:12 GMT
Brian Tillman ha scritto:

> Click Tools>E-mail Accounts>View or change existing directories or
> address books>Next.  Select the Outlook Address Book and click Change.  
> Select the sort order there.  Stop and restart Outlook.

Thank you, seems to work!
Is it also possible to have another "template" for the "Display as"
column? I'm asking this because as I now sorted the first column
(LASTNAME, NAME), I'm still getting the default "NAME LASTNAME
(EMAILADDRESS)" display in the second column...

Regards,
OxygeN
Peter Marchert - 13 Sep 2007 11:09 GMT
> Is it also possible to have another "template" for the "Display as"
> column? I'm asking this because as I now sorted the first column
> (LASTNAME, NAME), I'm still getting the default "NAME LASTNAME
> (EMAILADDRESS)" display in the second column...

No, it is not possible by Outlook. The field "Display As" will be
always created by FIRSTNAME LASTNAME (EMAILADDRESS).

With the tool ChangeNames you can modify all existing fields and set
the automatically change for new or changed contacts to have always
the desired format:

http://www.outlook-stuff.com/component/option,com_docman/task,doc_details/gid,1/
Itemid,2/


Peter

--
Infos, workshops & soft-
ware for your Outlook?:
www.outlook-stuff.com
OxygeN - 13 Sep 2007 13:01 GMT
Peter Marchert ha scritto:

> With the tool ChangeNames you can modify all existing fields and set
> the automatically change for new or changed contacts to have always
> the desired format:
>
> http://www.outlook-stuff.com/component/option,com_docman/task,doc_details/gid,1/
Itemid,2/

Many thanks. ;-)
Brian Tillman - 13 Sep 2007 13:29 GMT
> Thank you, seems to work!

Good.

> Is it also possible to have another "template" for the "Display as"
> column? I'm asking this because as I now sorted the first column
> (LASTNAME, NAME), I'm still getting the default "NAME LASTNAME
> (EMAILADDRESS)" display in the second column...

The Address Book interface will always show the Display As field in the
"Display Name" column.  There are third-party apps (like ChangeNames from
<http://www.outlook-stuff.com/component/option,com_docman/task,doc_details/gid,1/
Itemid,2/
>)
that can be used to modify the DIsplay As field en masse.
Signature

Brian Tillman [MVP-Outlook]

 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.