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MS Office Forum / Outlook / Contacts / October 2007Can I Add Same Note in the Details Field to Large # of Contacts?
Can I add the same note in the details field to a large number of Outlook contacts without opening each individual contact? To put this into context, one of my customers was acquired by another customer. I want to make a note in the details field of all of my contacts who came from the company that got acquired saying, "Formerly with ACME Computer". I would like to do this via a macro command verses opening each recording individually and jotting down this information. Can this be done? Thank you! It's not a macro but I know a way that's fairly fast - it depends a bit on how many a large number is! Turn on the Advanced Toolbar. Go to the Contacts Folder. Change to By Company View. The Current View window will enable you to do that. Turn on the Field Chooser (2 buttons to the right of the Current View Window) Find the Notes field on the Field Chooser and drag it up to sit beside the other fields you are already showing eg Company. Write the note you want and crtl paste it in to the Notes field for each entry. You may need to turn on in line editing (located at Customise Current View - there's a check box) Judy Gleeson MVP Outlook Trainer and Consultant read my articles here: www.judygleeson.com Canberra, Australia how to post questions: http://support.microsoft.com/?id=555375 > Can I add the same note in the details field to a large number of Outlook > contacts without opening each individual contact? To put this into [quoted text clipped - 7 lines] > macro command verses opening each recording individually and jotting down > this information. Can this be done? Thank you! Please keep posts in the newsgroup so all readers can benefit. Your problem is that you have not turned on inline editing. I suggested that you would probably have to do so to be able to paste into the Notes field.  SignatureJudy Gleeson MVP Outlook Trainer and Consultant read my articles here: www.judygleeson.com Canberra, Australia how to post questions: http://support.microsoft.com/?id=555375 > It's not a macro but I know a way that's fairly fast - it depends a bit on > how many a large number is! [quoted text clipped - 32 lines] >> macro command verses opening each recording individually and jotting down >> this information. Can this be done? Thank you! |
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