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MS Office Forum / Outlook / Contacts / October 2007send e-mail contacts of a spacific categorie
In Conyacts: I click on TOOLS, FIND, ADVANCED FIND, MORE CHOICES TAB, CATEGORIES and click the category "family". I click FIND NOW and the search produces a list of 10 contacts. I want to send a announcement by e-mail to these 10 people but not one by one. How do I do it? How do I group them. I don't want to share e-mail addresses with each other, Will the recepients all show in the To: or could the be in th Bc: pane Firstly, I would not use a Search to get to all of the people in that Category. Go to the By Categories view of the Contacts folder. Now they'll be grouped and you'll have a heading "Family" for that Category. Select those Contacts ( I do it by grabbing the heading) and drag to the Sent Items folder (or ANY email folder). Outlook will place their names in a new email (in the To... field). Select their names again from the To.. field and drag to the BCC field. If you don't have a BCC field, use HELP to find how to turn it on as it is different in some versions and you didn't state your version :( Another way is to mailmerge to them. This lets you personalise each email. There are many posts here about how to do that - try a search in this newsgroup on Mailmerge. Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com Canberra, Australia > In Conyacts: I click on TOOLS, FIND, ADVANCED FIND, MORE CHOICES TAB, > CATEGORIES and click the category "family". I click FIND NOW and the [quoted text clipped - 4 lines] > recepients > all show in the To: or could the be in th Bc: pane Judy, I am really a new comer to using my contacts for e-mail and mail to contats that i have put into caterories. But that is what I want to do. E-mail them (personalized) if possiable and also to mail them letters. Can you help me? I can not you for sure which Office porduct that I have, but I think that it is 2003 Ben > Firstly, I would not use a Search to get to all of the people in that > Category. [quoted text clipped - 31 lines] > > recepients > > all show in the To: or could the be in th Bc: pane Ben please start a new post or just search in this newsgroup for mailmerge and you will find the answer. Here are some tips about how to post questions: http://support.microsoft.com/?id=555375 Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com Canberra, Australia > Judy, I am really a new comer to using my contacts for e-mail and mail to > contats that i have put into caterories. But that is what I want to do. [quoted text clipped - 48 lines] >> > recepients >> > all show in the To: or could the be in th Bc: pane I don't understand how to "go to the By Categories view of the Contacts folder" Please clearify. > In Conyacts: I click on TOOLS, FIND, ADVANCED FIND, MORE CHOICES TAB, > CATEGORIES and click the category "family". I click FIND NOW and the search > produces a list of 10 contacts. I want to send a announcement by e-mail to > these 10 people but not one by one. How do I do it? How do I group them. > I don't want to share e-mail addresses with each other, Will the recepients > all show in the To: or could the be in th Bc: pane No need to answer my last question. I GOT IT. Your the best. Thank you so much. > In Conyacts: I click on TOOLS, FIND, ADVANCED FIND, MORE CHOICES TAB, > CATEGORIES and click the category "family". I click FIND NOW and the search > produces a list of 10 contacts. I want to send a announcement by e-mail to > these 10 people but not one by one. How do I do it? How do I group them. > I don't want to share e-mail addresses with each other, Will the recepients > all show in the To: or could the be in th Bc: pane Turn on the Advanced Toolbar - it's the fastest way to the Current View window and other great functions. Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com Canberra, Australia > No need to answer my last question. I GOT IT. Your the best. Thank you so > much. [quoted text clipped - 8 lines] >> recepients >> all show in the To: or could the be in th Bc: pane |
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