how to make a group of email addresses

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Rockitman - 30 Oct 2007 20:52 GMT

We have a big public contact folder with hundreds of businesses. Each has
email address field filled and I was wondering if there was a quick way to
grab all of these email addresses and create a group from them.

Please tell me there's a way in lieu of manually going through each contact.

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Brian Tillman - 30 Oct 2007 21:38 GMT

> We have a big public contact folder with hundreds of businesses.
> Each has email address field filled and I was wondering if there was
> a quick way to grab all of these email addresses and create a group
> from them.

What, in your mind, is a "group"? If you really mean "Distribution List",
you are ill-advised to create a DL containing hundreds of contacts.
Instead, try filtering the view to show the contacts you want and then
select them, clicking Actions>New Message to Contact to send them all a
message.

Signature

Brian Tillman [MVP-Outlook]

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Rockitman - 30 Oct 2007 22:09 GMT

Thanks Brian, but I need to send an email to all of the contacts. So I
guess the question is, how do I highlight all of them?

> > We have a big public contact folder with hundreds of businesses.
> > Each has email address field filled and I was wondering if there was
[quoted text clipped - 6 lines]
> select them, clicking Actions>New Message to Contact to send them all a
> message.

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Judy Gleeson (MVP Outlook) - 31 Oct 2007 00:35 GMT

use a "shift click" as it will select all of them between where you first
hold down the mouse and where you next click it.

name 1
name 2
name 3
name 4
name 5
name 6
name 7

If I want to email everyone from name 4 to name 7. Click on name 4. Hold
shift and click on name 7. They are all selected. Then to email, you can
drag them to an email folder (eg Sent items) or right click and select new
message to contact.

Ctrl clicking lets you select people in any order.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here: www.judygleeson.com
Canberra, Australia

> Thanks Brian, but I need to send an email to all of the contacts. So I
> guess the question is, how do I highlight all of them?
[quoted text clipped - 10 lines]
>> select them, clicking Actions>New Message to Contact to send them all a
>> message.

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Brian Tillman - 31 Oct 2007 13:07 GMT

> Thanks Brian, but I need to send an email to all of the contacts.
> So I guess the question is, how do I highlight all of them?

CTRL-A.

Signature

Brian Tillman [MVP-Outlook]

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