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MS Office Forum / Outlook / Contacts / November 2007

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opening/sharing contacts

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BorisS - 28 Nov 2007 04:41 GMT
I know that in Outlook ’07, I have the options of opening up someone else’s
contact folder (default or newly created folder), but I am stumped as to how
I can share a folder between several people, and have that folder serve as
the one which then syncs with all of our handhelds via Activesync.  

In other words, I want to have everyone have their default folder be one
large shared folder, in which we can each add our own contacts (and be the
only ones that are allowed to delete our own created contacts), as well as
edit others’ contacts.  So if I create A contact, and my colleague creates B
contact, I want both of us to be able to edit each one, but only I should be
able to delete A, and he to delete B.  And then the shared folder in which
both of these reside, I want to act as my default contact folder for purposes
of synching through Activesync.

Thx for any help.
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Boris

Russ Valentine [MVP-Outlook] - 28 Nov 2007 12:34 GMT
So are you planning on using Exchange Server or not? If not, where do you
think you have the option for opening someone else's Contact Folder?
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Russ Valentine
[MVP-Outlook]

>I know that in Outlook ’07, I have the options of opening up someone else’s
> contact folder (default or newly created folder), but I am stumped as to
[quoted text clipped - 15 lines]
>
> Thx for any help.
BorisS - 29 Nov 2007 03:59 GMT
I am using Exchange, yes.  If so, is there a solution?
Signature

Boris

> So are you planning on using Exchange Server or not? If not, where do you
> think you have the option for opening someone else's Contact Folder?
[quoted text clipped - 17 lines]
> >
> > Thx for any help.
Russ Valentine [MVP-Outlook] - 29 Nov 2007 10:12 GMT
Then I would ask in an Exchange group.
Signature

Russ Valentine
[MVP-Outlook]

>I am using Exchange, yes.  If so, is there a solution?
>
[quoted text clipped - 28 lines]
>> >
>> > Thx for any help.
Brian Tillman - 28 Nov 2007 13:16 GMT
> I know that in Outlook ’07, I have the options of opening up someone
> else’s contact folder (default or newly created folder), but I am
> stumped as to how I can share a folder between several people, and
> have that folder serve as the one which then syncs with all of our
> handhelds via Activesync.

I don't believe this is possible.  ActiveSync will sync only with each
person's delivery location folders.
Signature

Brian Tillman [MVP-Outlook]

BorisS - 29 Nov 2007 04:01 GMT
is there a way to get a public folder to help in this problem?  If we set up
a shared public folder, can I make that folder become the default delivery
location for each person, and thereby have Activesync basically sync with
that?   Or is there a way to mirror in the default folder everything that
happens in a favorites public folder, which will then give offline
functionality for the public folder, which syncs up with the default folder,
which then syncs up with Activesync?  Just trying to figure out some
workarounds.
Signature

Boris

> > I know that in Outlook ’07, I have the options of opening up someone
> > else’s contact folder (default or newly created folder), but I am
[quoted text clipped - 4 lines]
> I don't believe this is possible.  ActiveSync will sync only with each
> person's delivery location folders.
Brian Tillman - 29 Nov 2007 13:28 GMT
> is there a way to get a public folder to help in this problem?

Not with ActiveSync.  You can buy thrid-party sync tools that will allow
synching with multiple calendars, but your Windows Mobile device can't
really handle multiple calendars.  The sync tool adds extra entries with
special characters in the names and categories in the entries to simulate
multiple calendars.  One such tool is here:
http://www.chapura.com/pmp_wm.php

> If we set up a shared public folder, can I make that folder become the
> default delivery location for each person, and thereby have
> Activesync basically sync with that?

Nope.  Public folders can never be delivery locations.

> Or is there a way to mirror in
> the default folder everything that happens in a favorites public
> folder, which will then give offline functionality for the public
> folder, which syncs up with the default folder, which then syncs up
> with Activesync?

There are third-party tools you can buy that will sync calendars.  Start
here: http://www.slipstick.com/addins/calendar.asp
Signature

Brian Tillman [MVP-Outlook]

johny.christensen@googlemail.com - 29 Nov 2007 16:09 GMT
I agree with Brian to use third party tools. With coworkers we use
third party tool for calendar sharing. We wanted to use Exchange, but
then started to search for Outlook plugins. This one we found is
relatively cheep. It is called Share Outlook Calendar. I even have a
link from were we got it:
http://sharecalendar.4team.biz/?pcode=610190201v4rqia

> > is there a way to get a public folder to help in this problem?
>
[quoted text clipped - 20 lines]
> --
> Brian Tillman [MVP-Outlook]

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