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MS Office Forum / Outlook / Contacts / December 2007Sorting Issue
I have created & named folders to store email names & addresses in Outlook. I have sorted them alphabetically by last name in the “email display as” column. But when I open them when sending email in “to:” they are not in alphabetical order. What do I need to do?  SignaturePatrick The order is in alphabetical order by Full Name (ie. essentially by first name). You cannot change this. >I have created & named folders to store email names & addresses in Outlook. > I have sorted them alphabetically by last name in the “email display as” > column. But when I open them when sending email in “to:” they are not in > alphabetical order. What do I need to do? Not so. There are and always have been two options for sorting the Outlook Address Book: 1. First, Last 2. File As... The latter almost invariably sorts by Last Name. SignatureRuss Valentine [MVP-Outlook] > The order is in alphabetical order by Full Name (ie. essentially by first > name). You cannot change this. [quoted text clipped - 4 lines] >> column. But when I open them when sending email in “to:” they are not in >> alphabetical order. What do I need to do? Read one of the countless posts here that tell you how to sort the Outlook Address Book view. Be sure to find one that matches your version. Since you did not post your version, we cannot answer you. SignatureRuss Valentine [MVP-Outlook] >I have created & named folders to store email names & addresses in Outlook. > I have sorted them alphabetically by last name in the “email display as” > column. But when I open them when sending email in “to:” they are not in > alphabetical order. What do I need to do? My version is Outlook 2007 (Office 2007). The names are sorted correctly in the folders, but when I use the "To:" in sending email, they are listed randomly. If this is a common problem, please advise a search word to use in looking for "countless posts". Patrick > Read one of the countless posts here that tell you how to sort the Outlook > Address Book view. Be sure to find one that matches your version. Since you [quoted text clipped - 3 lines] > > column. But when I open them when sending email in “to:” they are not in > > alphabetical order. What do I need to do? First, you use a decent Search Engine, which means Google, not Microsoft: http://groups.google.com/group/microsoft.public.outlook.contacts/topics I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now "countless" has become "counted." SignatureRuss Valentine [MVP-Outlook] > My version is Outlook 2007 (Office 2007). The names are sorted correctly > in [quoted text clipped - 16 lines] >> > in >> > alphabetical order. What do I need to do? Russ - I am not trying to pick a fight here. I meant what should I search for within the Outlook "contacts" discussion group - what key word should I use? SignaturePatrick > First, you use a decent Search Engine, which means Google, not Microsoft: > http://groups.google.com/group/microsoft.public.outlook.contacts/topics [quoted text clipped - 20 lines] > >> > in > >> > alphabetical order. What do I need to do? Russ is correct. To change the sort to File As go to Tools/Account Settings/Address Books/Change. > Russ - I am not trying to pick a fight here. I meant what should I search > for within the Outlook "contacts" discussion group - what key word should [quoted text clipped - 29 lines] >> >> > in >> >> > alphabetical order. What do I need to do? What part of your question did I not answer? How could I possibly make it more clear? SignatureRuss Valentine [MVP-Outlook] > Russ - I am not trying to pick a fight here. I meant what should I search > for within the Outlook "contacts" discussion group - what key word should [quoted text clipped - 29 lines] >> >> > in >> >> > alphabetical order. What do I need to do? Never mind. I found the answer. But here's a philosophical question for you: The address book is sorted by first names. Why? Have you ever alphabetized a list of names in any way other than by last names? Imagine if the telephone book was sorted in this manner. I do not understand Microsoft"s concept here. SignaturePatrick > What part of your question did I not answer? How could I possibly make it > more clear? [quoted text clipped - 31 lines] > >> >> > in > >> >> > alphabetical order. What do I need to do? There's a lot not to understand about the settings and behaviours of Outlook. Russ knows more than most of us have forgotten about this aspect of Outook! Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com Canberra, Australia "What do we live for, if it is not to make life less difficult for each other?" George Eliot > Never mind. I found the answer. But here's a philosophical question for > you: [quoted text clipped - 46 lines] >> >> >> > in >> >> >> > alphabetical order. What do I need to do? |
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