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MS Office Forum / Outlook / Contacts / January 2008Successful search results returns a blank "Full Name" in results
I have Outlook 2007 on Vista , when I search for a contact, Outlook finds the correct results but does not display the “Full name” field. If I double Click on the result, the detailed Contact window shows that the underlying data is all correct. Does Outlook 2007 cache "Calulated" fields like "Last Name"? Is there a way to refresh this list? Or is this indication of corrupted data? I am assuming that "Full Name" is a calcuated field based on Firstname + Lastname. Explain more clearly what you mean and what function is missing that you think is important.  SignatureRuss Valentine [MVP-Outlook] >I have Outlook 2007 on Vista , when I search for a contact, Outlook finds >the [quoted text clipped - 7 lines] > assuming > that "Full Name" is a calcuated field based on Firstname + Lastname. I will try! In the contacts window there is a search field with greyed out title "Search All Contact Items". If for example I search for a name like "Anderson" in this field. Outlook returns with "All Contact Items (Search Results)", it apparently finds a few matches. The view that I have is a Phone list. I get blanks for "Full Name", some data for "Company", blanks for "File As" and data for the rest of the fields. So, in order to find the right "Anderson" I have to go through the list one by one open each contact and find the right one. I wish I could post an image to explain this better! Thank you for your help. Sharam > Explain more clearly what you mean and what function is missing that you > think is important. [quoted text clipped - 9 lines] > > assuming > > that "Full Name" is a calcuated field based on Firstname + Lastname. We're not making much progress here. Assuming you are referring to Instant Search, it will return a match that occurs in any field that is indexed. All name fields are indexed. You need to start by examining the status of your Index. SignatureRuss Valentine [MVP-Outlook] >I will try! In the contacts window there is a search field with greyed out > title "Search All Contact Items". If for example I search for a name like [quoted text clipped - 27 lines] >> > assuming >> > that "Full Name" is a calcuated field based on Firstname + Lastname. Russ, Thanks again for responding. I am searching on indexed fields and search finds results. But the some fields are not displayed. Please see the screen capture at the following link: http://www.geocities.com/ssasson@pacbell.net/Outlook_Search.jpg Thanks, Sharam > We're not making much progress here. Assuming you are referring to Instant > Search, it will return a match that occurs in any field that is indexed. All [quoted text clipped - 31 lines] > >> > assuming > >> > that "Full Name" is a calcuated field based on Firstname + Lastname. What is your question? The fields that are displayed will depend on the view you are using. SignatureRuss Valentine [MVP-Outlook] > Russ, > [quoted text clipped - 54 lines] >> >> > assuming >> >> > that "Full Name" is a calcuated field based on Firstname + Lastname. As you can see the "Full Name" and "File As" fields displayed in the view are blank. But if I double click and open each one line in the list there is data for the "Full Name" and the "File As". I have rebuild the index and that does not help. Is there a way that "Calculated Fields" are refereshed? > What is your question? The fields that are displayed will depend on the view > you are using. [quoted text clipped - 56 lines] > >> >> > assuming > >> >> > that "Full Name" is a calcuated field based on Firstname + Lastname. Just by recreating the Contacts. I suspect you did something to corrupt your data file (like importing Contacts). This has nothing to do with Instant Search. SignatureRuss Valentine [MVP-Outlook] > As you can see the "Full Name" and "File As" fields displayed in the view > are [quoted text clipped - 76 lines] >> >> >> > that "Full Name" is a calcuated field based on Firstname + >> >> >> > Lastname. I agree! Russ, this was my original question. "Does Outlook 2007 cache "Calulated" fields like "Last Name"? Is there a way to refresh this list? Or is this indication of corrupted data? I am assuming that "Full Name" is a calcuated field based on Firstname + Lastname." > Just by recreating the Contacts. I suspect you did something to corrupt your > data file (like importing Contacts). This has nothing to do with Instant [quoted text clipped - 79 lines] > >> >> >> > that "Full Name" is a calcuated field based on Firstname + > >> >> >> > Lastname. The only native way to do it is to open and save each Contact. You could also check on third party software to correct the problems created by importing. I'd start here: http://www.contactgenie.com/ SignatureRuss Valentine [MVP-Outlook] > > I agree! [quoted text clipped - 103 lines] >> >> >> >> > that "Full Name" is a calcuated field based on Firstname + >> >> >> >> > Lastname. Thanks for your help. I have about 3000 contacts opening and saving each contact will be very painful! Is there a way to touch each record automatically. Like changing "File As" on all thre records? Thanks for your help. > The only native way to do it is to open and save each Contact. You could > also check on third party software to correct the problems created by [quoted text clipped - 107 lines] > >> >> >> >> > that "Full Name" is a calcuated field based on Firstname + > >> >> >> >> > Lastname. You can run code. http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002 SignatureRuss Valentine [MVP-Outlook] > > Thanks for your help. I have about 3000 contacts opening and saving each [quoted text clipped - 130 lines] >> >> >> >> >> > that "Full Name" is a calcuated field based on Firstname + >> >> >> >> >> > Lastname. |
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