global address book

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Ernie - 27 Dec 2007 18:45 GMT

I am new to Outlook 2007. I had no problem setting up individual mail
accounts for my wife and myself. However, I am having a problem setting up
the address book so that we both can share the same address book. Any help
will be appreciated.

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Russ Valentine [MVP-Outlook] - 27 Dec 2007 19:52 GMT

I assume you do not mean a Global Address Book, since that is a feature only
when you run against Exchange Server. Outlook does not use an address book.
It uses Contacts Folders.
Clarify what you want to do and what you mean by "accounts." Are you using
separate Outlook profiles? Separate Windows logons?

Signature

Russ Valentine
[MVP-Outlook]

>I am new to Outlook 2007. I had no problem setting up individual mail
> accounts for my wife and myself. However, I am having a problem setting
> up
> the address book so that we both can share the same address book. Any
> help
> will be appreciated.

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Ernie - 27 Dec 2007 20:06 GMT

Russ - You are correct, I have set up two separate profiles, one for me and
one for my wife. I am able to switch between profiles with no problem. My
problem is sharing the same contact forlder (list) between us. How do I
share the contact folder?

> I assume you do not mean a Global Address Book, since that is a feature only
> when you run against Exchange Server. Outlook does not use an address book.
[quoted text clipped - 7 lines]
> > help
> > will be appreciated.

Reply to this Message

Russ Valentine [MVP-Outlook] - 27 Dec 2007 20:40 GMT

You'll have to decide how much sharing you want to achieve. You can easily
set each profile to use the same data file, but then you'll be sharing all
your other Outlook data, too. You can also easily copy the Contacts from one
profile to the other by simply opening the other profile's data file and
copying the Contacts, but the lists will not remain in sync.
On this site is an article on various ways to share Outlook data:
http://office.microsoft.com/en-us/assistance/HA011477571033.aspx

You will also find a list of third-party sharing tools:
http://www.mapistore.com/Outlook/Groupware
http://www.slipstick.com/outlook/share.htm
http://www.publicshareware.com/public-share-outlook-description.html

Signature

Russ Valentine
[MVP-Outlook]

> Russ - You are correct, I have set up two separate profiles, one for me
> and
[quoted text clipped - 18 lines]
>> > help
>> > will be appreciated.

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Searay - 29 Dec 2007 20:03 GMT

Russ and Ernie
I had the same question as Ernie and am surprised we have to access another
site to figure out how to do this. We use Outlook at work and I have the
ability, when in Contacts, to "Share Contacts". I can actually select this,
and then it asks for the address of the person to share with. I do the same
with the Calendar option. The only Options under Contacts in my home system
is "Open Shared Contacts" which only leads me to my own address book, or
"Customize Contacts" which isn't what I want. I've tried Tools Options, etc.
Is there really no other way to do this besides your suggestion?
appreciate it

> You'll have to decide how much sharing you want to achieve. You can easily
> set each profile to use the same data file, but then you'll be sharing all
[quoted text clipped - 31 lines]
> >> > help
> >> > will be appreciated.

Reply to this Message

Russ Valentine [MVP-Outlook] - 29 Dec 2007 20:36 GMT

You appear to be confusing Outlook as a client for Exchange Server and
Outlook as a standalone client for a single end user accessing Internet
Mail. They are essentially two different products. The former has robust
sharing capability because that's what Exchange Server provides. Internet
Mail protocols obviously do not.

Signature

Russ Valentine
[MVP-Outlook]

> Russ and Ernie
> I had the same question as Ernie and am surprised we have to access
[quoted text clipped - 54 lines]
>> >> > help
>> >> > will be appreciated.

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