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MS Office Forum / Outlook / Contacts / January 2008Deleting Contacts Automatically from Distribution Lists
I have many contacts that may be in multiple distribution lists. When I learn that a particular contact no longer exists, and needs to be reomved from the contact list, merely deleting the contact doesn't remove that person from any of the distribution lists they may be on. Is there a way to automatically remove a deleted contact from all the distribution lists that the contact may be on? Or failing that, can I open a contact and learn which Distribution Lists that contact is a part of? Thanks in advance Ron > Is there a way to automatically remove a deleted contact from all the > distribution lists that the contact may be on? Not without code or an add-in. > Or failing that, can I open a contact and learn which Distribution > Lists that contact is a part of? Same answer. Why use DLs? Use categories instead. It will address this exact problem.  SignatureBrian Tillman [MVP-Outlook] Thanks for the information! However, I haven't been able to figure out how to send an email to a "Category" Any help would be appreciated Thanks in advance Ron > > Is there a way to automatically remove a deleted contact from all the > > distribution lists that the contact may be on? [quoted text clipped - 7 lines] > > Why use DLs? Use categories instead. It will address this exact problem. Display your contacts by category view, drag the category to the inbox. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Ron Bajda - Mesa asked: | Thanks for the information! | [quoted text clipped - 20 lines] || problem. -- || Brian Tillman [MVP-Outlook] Thank You Very Much! Ron > Display your contacts by category view, drag the category to the inbox. > [quoted text clipped - 22 lines] > || problem. -- > || Brian Tillman [MVP-Outlook] You're very welcome. SignatureMilly Staples [MVP - Outlook] Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading. After furious head scratching, Ron Bajda - Mesa asked: | Thank You Very Much! | [quoted text clipped - 36 lines] |||| problem. -- |||| Brian Tillman [MVP-Outlook] I am confused by Milly's advice. When I display my contacts folder by category, the Inbox is not visible. When I display the Inbox, the contacts folder by category is not visible. How does one, therefore, drag from the category list to the Inbox? SignatureWilliam > You're very welcome. > [quoted text clipped - 38 lines] > |||| problem. -- > |||| Brian Tillman [MVP-Outlook] you make sure that in the Navigation Pain - that's the bar on the left side of screen, you use the Folder List. Now you can be in the Contacts and see the Inbox. Grab some Contacts and drag to the Inbox as Milly described. Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook here: www.judygleeson.com/articles.aspx Canberra, Australia "What do we live for, if it is not to make life less difficult for each other?" George Eliot >I am confused by Milly's advice. When I display my contacts folder by > category, the Inbox is not visible. When I display the Inbox, the [quoted text clipped - 44 lines] >> |||| problem. -- >> |||| Brian Tillman [MVP-Outlook] Using the mehtod discussed here definitley keeps us from having to delete a person from multiple Distribution Lists. It is very slick! However, if I want to forward an email to a "Category", does this process work the same way? I can't seem to make it work. Thanks in advance for any help Ron Bajda > you make sure that in the Navigation Pain - that's the bar on the left side > of screen, you use the Folder List. Now you can be in the Contacts and see [quoted text clipped - 61 lines] > >> |||| problem. -- > >> |||| Brian Tillman [MVP-Outlook] > Using the mehtod discussed here definitley keeps us from having to > delete a person from multiple Distribution Lists. It is very slick! > > However, if I want to forward an email to a "Category", does this > process work the same way? While viewing your Contacts folder in the By Category view, select the category and click Actions>New Message to Contact. SignatureBrian Tillman [MVP-Outlook] I'm sorry, but I must have not been clear earlier. What I want to do is to take an email I have received, and then forward that email to a goup of recipients who are all in a particular "category" Thanks Ron Bajda > > Using the mehtod discussed here definitley keeps us from having to > > delete a person from multiple Distribution Lists. It is very slick! [quoted text clipped - 4 lines] > While viewing your Contacts folder in the By Category view, select the > category and click Actions>New Message to Contact. > What I want to do is to take an email I have received, and then > forward that email to a goup of recipients who are all in a > particular "category" Cut/paste works for me. Do the New Message to Contact action I mentioned, then copy the To field it produces to the forwarded message. SignatureBrian Tillman [MVP-Outlook] That will work! Thanks Ron Bajda > > What I want to do is to take an email I have received, and then > > forward that email to a goup of recipients who are all in a > > particular "category" > > Cut/paste works for me. Do the New Message to Contact action I mentioned, > then copy the To field it produces to the forwarded message. |
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