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MS Office Forum / Outlook / Contacts / January 2008Address Book in Outlook
Why can't I sort the address book by the last name? I've tried changing the display name, which worked in the '03 version, but it doesn't work any more. I don't know any business executives that sort their address books by the FIRST name! Please update the software!!!!!!!!!!!!! Or perhaps you might want to simply follow the directions we post here every day. Are we to presume that you have made some changes in your setup or version? If you need the instructions spoon-fed to you, then you better provide at least that much information. The method remains the same in Outlook 2007.  SignatureRuss Valentine [MVP-Outlook] > Why can't I sort the address book by the last name? I've tried changing > the > display name, which worked in the '03 version, but it doesn't work any > more. > I don't know any business executives that sort their address books by the > FIRST name! Please update the software!!!!!!!!!!!!! Russ, There is no need to be so hostile. If my question sounded hostile then I apologize. I know how to work outlook '00, '03 and '07. I like most of the upgrades in '07 but the address book (not the contact list) can't be sorted in any other manner, at least according to the Outlook Help Desk. I was online with them for an hour and 1/2 the other day and they said there is no way to change the order of the pop-up address book. In the '00 and '03 version one could change the display name (in the email settings of the contact database) and then when the address book was opened up the email addresses would be in alphabetic order by however the email address was filed. I went though my 500 (or so) clients and contacts and changed the display layout so that each name would be sorted by the last name. If the teck support people were wrong then i'd appreciate knowing what you've figured out. Thanks Lauren > Or perhaps you might want to simply follow the directions we post here every > day. Are we to presume that you have made some changes in your setup or [quoted text clipped - 7 lines] > > I don't know any business executives that sort their address books by the > > FIRST name! Please update the software!!!!!!!!!!!!! They are wrong. As I said, the same method is used in Outlook 2007 as every other version: Go to Tools > Account Settings > Address Book Tab > Outlook Address Book > Change... > Set sort order there SignatureRuss Valentine [MVP-Outlook] > Russ, > There is no need to be so hostile. If my question sounded hostile then I [quoted text clipped - 29 lines] >> > the >> > FIRST name! Please update the software!!!!!!!!!!!!! Russ, There is no need to be so hostile. If my question sounded hostile then I apologize. I know how to work outlook '00, '03 and '07. I like most of the upgrades in '07 but the address book (not the contact list) can't be sorted in any other manner, at least according to the Outlook Help Desk. I was online with them for an hour and 1/2 the other day and they said there is no way to change the order of the pop-up address book. In the '00 and '03 version one could change the display name (in the email settings of the contact database) and then when the address book was opened up the email addresses would be in alphabetic order by however the email address was filed. I went though my 500 (or so) clients and contacts and changed the display layout so that each name would be sorted by the last name. If the teck support people were wrong then i'd appreciate knowing what you've figured out. Thanks Lauren > Or perhaps you might want to simply follow the directions we post here every > day. Are we to presume that you have made some changes in your setup or [quoted text clipped - 7 lines] > > I don't know any business executives that sort their address books by the > > FIRST name! Please update the software!!!!!!!!!!!!! In no version of Outlook did the address book sort by the email display as field. The Outlook Address Book either sorts by "First, Last" or "File As." Still does. When you set your File As fields correctly, the address book will sort the way you want. No question has been answered more frequently than this one in this group. SignatureRuss Valentine [MVP-Outlook] > Russ, > There is no need to be so hostile. If my question sounded hostile then I [quoted text clipped - 29 lines] >> > the >> > FIRST name! Please update the software!!!!!!!!!!!!! |
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