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MS Office Forum / Outlook / Contacts / February 2008Keeping out Fax numbers OL 2003
Is there a way to keep the fax numbers for Contacts out of the Select Names window (address book?) when I click "To" when composing e-mail? I know I can buy some utility that can do this, as I understand it, by tricking OL into not recognizing fax numbers as e-mail addresses. We frequently end up sending the occasional important e-mail to somebody's fax number, which naturally means he gets neither the message nor the fax. You can write e.g. "fax: " before the number.  SignatureBest regards Michael Bauer - MVP Outlook Use Outlook Categories? This is Your Tool: <http://www.vboffice.net/product.html?id=2006063&cmd=detail&lang=en&pub=6> Am Fri, 8 Feb 2008 14:02:20 -0500 schrieb Joe McGuire: > Is there a way to keep the fax numbers for Contacts out of the Select Names > window (address book?) when I click "To" when composing e-mail? I know I > can buy some utility that can do this, as I understand it, by tricking OL > into not recognizing fax numbers as e-mail addresses. We frequently end up > sending the occasional important e-mail to somebody's fax number, which > naturally means he gets neither the message nor the fax. I'm guessing that of my 896 contacts probably at least half have fax numbers. So I'll have to look at some way to do this in an automated way, such as Slipstick. > You can write e.g. "fax: " before the number. > [quoted text clipped - 6 lines] >> sending the occasional important e-mail to somebody's fax number, which >> naturally means he gets neither the message nor the fax. > Is there a way to keep the fax numbers for Contacts out of the Select > Names window (address book?) when I click "To" when composing e-mail? Sure. Don't enter a fax number in the contact record. SignatureBrian Tillman [MVP-Outlook] Yep. That'll do it. >> Is there a way to keep the fax numbers for Contacts out of the Select >> Names window (address book?) when I click "To" when composing e-mail? > > Sure. Don't enter a fax number in the contact record. http://www.slipstick.com/contacts/nofax.htm SignatureDiane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: dailytips-subscribe-request@lists.outlooktips.net Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM > Is there a way to keep the fax numbers for Contacts out of the Select > Names window (address book?) when I click "To" when composing e-mail? I > know I can buy some utility that can do this, as I understand it, by > tricking OL into not recognizing fax numbers as e-mail addresses. We > frequently end up sending the occasional important e-mail to somebody's > fax number, which naturally means he gets neither the message nor the fax. Thanks. The Microsoft paper looks promising. But how do I back up my Contacts folder alone? > http://www.slipstick.com/contacts/nofax.htm > [quoted text clipped - 5 lines] >> fax number, which naturally means he gets neither the message nor the >> fax. Make a new contacts folder called Backup - it can be in the pst you use or in a new one (file, new, data fle) which you can then keep as a real backup. Then from a table view (By Categories works well) select one, then Ctrl+A to select all and Edit, Copy to folder. SignatureDiane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: dailytips-subscribe-request@lists.outlooktips.net Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM > Thanks. The Microsoft paper looks promising. But how do I back up my > Contacts folder alone? [quoted text clipped - 8 lines] >>> fax number, which naturally means he gets neither the message nor the >>> fax. |
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