MS Office Forum / Outlook / Contacts / February 2008
Set address book to use contacts folder vs. outlook address book
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brainstewn - 09 Feb 2008 23:18 GMT Can someone send me the article on how to do this, my key word searches are returning articles that don't apply.
Thanks Darrell
Milly Staples [MVP - Outlook] - 09 Feb 2008 23:26 GMT The Outlook Address Book is a virtual view of your contacts folder and has no separate existence. Please explain further why what you want to do is not already done by default in Outlook.
And include your Outlook version, ALWAYS, when asking a question in an Outlook group.
 Signature Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading.
After furious head scratching, brainstewn asked:
| Can someone send me the article on how to do this, my key word | searches are returning articles that don't apply. | | Thanks | Darrell Russ Valentine [MVP-Outlook] - 09 Feb 2008 23:49 GMT Answered in your other post. No need to post multiple times. This post is too vague for anyone to answer.
 Signature Russ Valentine [MVP-Outlook]
> Can someone send me the article on how to do this, my key word searches > are > returning articles that don't apply. > > Thanks > Darrell brainstewn - 10 Feb 2008 00:26 GMT Hi Russ:
Its no more vague than your answer. I understand the difficulty of getting help via discussion boards hence i make videos and post them to youtube so you see what I'm dealing with but what I see on my screen is not what you tell me should be there so I'm just repeating what you say in the form of question in this post.
Ciao Darrell
Diane Poremsky - 10 Feb 2008 00:58 GMT I don’t do you tube... but if you'd try to explain, I'd try to help. Including the thread in your reply makes it easier too.
 Signature Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/
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> Hi Russ: > [quoted text clipped - 7 lines] > Ciao > Darrell brainstewn - 10 Feb 2008 15:04 GMT You tube doesn't require log-in or registration its public domain. A picture is worth a thousand words. Several contacts in outlook are not displayed in Address book view. THANKS for helping.
If I hit the little icon to the left and search for Michael Lami he's not there. If I use the search bar next to the address book Michael Lami is displayed as found in contacts and his full-view contact window is displayed when I select him via that method of search.
The problem is that I want to add him to a distribution list but he's not in the address book view so I can't. Why isn't the address book view accurate or synced with the contacts? In adddress book view tools options this is what I see and I'm not utilizing business contact manager as of yet it's just installed.
Show this address book first ~ Outlook address book Accounts Business contacts Outlook Address book ~ Keep personal addresses in Accounts Business contacts Outlook Address book
~ Add address list Outlook Address book Accounts Business contacts Outlook Address book
I've tried every option and combination in address book view options before ever persuing help on this discussion board and I see no "contacts" option and never have until Russ Valentines latest post of even cluing me in that there was one.
Ciao Darrell
Diane Poremsky [MVP] - 10 Feb 2008 16:35 GMT As others have tried to explain, the address book (seen when you click To or the address book icon) is a virtual address book containing only electronic addresses. In the paper world, this address book would be a desk drawer and each contact folder or other address source is a book, envelopes with return addresses, or business cards tossed in the drawer.
Go to folder list (Ctrl+6) - how many contact folders are there? If more than one, right click, properties... is each one enabled as an outlook address book? If so, open the address book (using the little icon) and look on its tools, options dialog - are all the contact folders in the list of address lists to search?
Does Mr. Lami's contact have an email address or fax #? The address book contains on the only contacts with electronic addresses - email address and fax #, since its only used for sending electronic messages. The Contacts has everyone you add to it, an electronic address is not required.
 Signature Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/
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> You tube doesn't require log-in or registration its public domain. A > picture [quoted text clipped - 41 lines] > Ciao > Darrell Russ Valentine [MVP-Outlook] - 10 Feb 2008 20:09 GMT He forgot to tell you he installed BCM. Look at the dialogs he has in the address book view. That changes everything.
 Signature Russ Valentine [MVP-Outlook]
> As others have tried to explain, the address book (seen when you click To > or the address book icon) is a virtual address book containing only [quoted text clipped - 61 lines] >> Ciao >> Darrell Milly Staples [MVP - Outlook] - 10 Feb 2008 20:24 GMT You know, Russ, I don't "go" anywhere (links, web sites, etc.) to see all of the information that should be in a post. Answering properly formed questions with complete information in the post is time consuming enough. If someone can't be bothered to formulate the question with complete details without making someone jump through hoops, then my time is best spent elsewhere.
And don't get me started on TinyURL links - no way in heck will I EVER click on an unknown link in a news group.
 Signature Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading.
After furious head scratching, Russ Valentine [MVP-Outlook] asked:
| He forgot to tell you he installed BCM. Look at the dialogs he has in | the address book view. That changes everything. [quoted text clipped - 78 lines] ||| Ciao ||| Darrell Russ Valentine [MVP-Outlook] - 10 Feb 2008 20:46 GMT I agree. I didn't go anywhere. Once he finally posted the dialogs that he sees in the address book view, I could see where the problem was. Before then, we had no clue he had installed BCM.
 Signature Russ Valentine [MVP-Outlook]
You know, Russ, I don't "go" anywhere (links, web sites, etc.) to see all of the information that should be in a post. Answering properly formed questions with complete information in the post is time consuming enough. If someone can't be bothered to formulate the question with complete details without making someone jump through hoops, then my time is best spent elsewhere.
And don't get me started on TinyURL links - no way in heck will I EVER click on an unknown link in a news group.
 Signature Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. All unsolicited mail sent to my personal account will be deleted without reading.
After furious head scratching, Russ Valentine [MVP-Outlook] asked:
| He forgot to tell you he installed BCM. Look at the dialogs he has in | the address book view. That changes everything. [quoted text clipped - 78 lines] ||| Ciao ||| Darrell Diane Poremsky - 10 Feb 2008 20:55 GMT Including the original in the reply would help too. :)
 Signature Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/
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> You know, Russ, I don't "go" anywhere (links, web sites, etc.) to see all > of the information that should be in a post. Answering properly formed [quoted text clipped - 88 lines] > ||| Ciao > ||| Darrell brainstewn - 23 Feb 2008 23:38 GMT Ughh! I don’t mean to sound exasperated but I am. I get that it’s a view only. Diane I think your questions are on the right track but I feel like I'm going in circles. I still feel that we cannot solve this until you see my dilemma in action.
Milly, your point is taken but what’s proper to you and proper to me is different that’s why a picture is worth a thousand words. However I understand why you wouldn’t click on a link from a newsgroup so if you wanted to see the picture that is worth a thousand words and much easier to interpret. One could go to youtube.com and search for key words “Microsoft outlook address book woes” or “brainstewn,” too. If you would have watched the video you would fully understand my situation in a context that cannot be misunderstood because writing so that all can interpret, is subjective.
Diane thanks for your patience: I highlighted the folder then I clicked from top most menu Tools\options but that’s not where you want me to be. I click the icon next to the search bar with the words “search address books” in gray. I select tool\options and a window “Addressing” pops up with a tab called addressing. I have three options that tab: Show this address list first= Outlook Address Book Keep Personal Addresses in= Outlook Address Book When sending mail …. = there is only one item and it is “Outlook Address Book.” I highlight the one item “Outlook Address Book” I click the properties button below the white box with the one item and a pop-up “Outlook Address Book” with a “General” Tab appears. In the General Tab are two lines: Information = Personal Folders Contact folder = Contacts While the contacts folder under “All Outlook Items” is highlighted I see all the contacts including Mr. Lami which only has three phone numbers and one email address which is correctly formatted. I right click the icon next to “Contacts” under “Outlook Folders” and see no tools or options just properties, after selecting that I click the “outlook address book” tab and in the tab “Contacts” and a box with a check in it with the words: “Show this folder as an e-mail Address Book” but the box and words are light gray, I can’t modify. The name of the address book is “Outlook Address Book.” I’ve done very little modifying of the install since installed I don’t see how BCM can affect this as I have done anything with it and that folder has no contacts in it. Plus I installed BCM after I imported contacts initially so why would BCM affect Mr. Lami who has been in my address books for almost a decade? Please let me know if this is property formed questions and description.
> Including the original in the reply would help too. :) > [quoted text clipped - 99 lines] > > ||| Ciao > > ||| Darrell Diane Poremsky - 25 Feb 2008 04:05 GMT I right click the icon next to “Contacts” under “Outlook Folders” and see no tools or options just properties, after selecting that I click the “outlook address book” tab and in the tab “Contacts” and a box with a check in it with the words: “Show this folder as an e-mail Address Book” but the box and words are light gray, I can’t modify. The name of the address book is “Outlook Address Book.”
Typically when this option is grayed out in Outlook 2007, it means the profile is corrupt and you need to make a new profile. If using older versions, the fix is:
If you have Contacts in the Contacts folder but they are not accessible when you click on the To button, check these settings:
Make sure the Contact folder is enabled as an email address book. Right click the Contacts folder, choose Properties then Outlook Address Book. Is the box to enable as email address book is checked?
If this is grayed out...
Go to Tools | Email Accounts, choose View or change existing directories or address book. Is the Outlook Address Book present? If it isn't listed, add it and close and restart Outlook. If it is listed, then remove it and close then restart Outlook and repeat these steps to add it.
 Signature Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/
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> Ughh! I don’t mean to sound exasperated but I am. I get that it’s a view > only. Diane I think your questions are on the right track but I feel like [quoted text clipped - 162 lines] >> > ||| Ciao >> > ||| Darrell brainstewn - 27 Feb 2008 15:37 GMT Hi Diane:
I'm using Outlook 2007 so the instructions you replied with are slightly diffrent but I think I went to the correct areas. I can't remove "outlook address book" as it is greyed out too.
The workaround I have come across thus far is:
~simply typing the name of the person in the To: field ~ Hitting send ~ Outlook pops up window saying contact not found ~ I choose add contact ~ Put the name in and choose "save & close" ~ Then Outlook finds a duplicate ~ Asks me to add new or merge contacts ~ I choose Merge
Wah Lah! That seems to fix the contact as now they show up in the address book view and the To: Cc: Bcc: cache.
I would like to NOT have to do this work around but I'm wasting too much time solveing this and don't know whether to blame Microsoft or the 3rd party ( Maximizer ) who is linking to Outlook. Either of them could be at fault for corrupt data.
Thanks for your help Ciao Darrell
> I right click the icon next to “Contacts” under “Outlook Folders” and see no > tools or options just properties, after selecting that I click the “outlook [quoted text clipped - 189 lines] > >> > ||| Ciao > >> > ||| Darrell Diane Poremsky [MVP] - 27 Feb 2008 17:04 GMT As I said before:
>> Typically when this option is grayed out in Outlook 2007, it means the >> profile is corrupt and you need to make a new profile.
 Signature Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/
Outlook Tips by email: dailytips-subscribe-request@lists.outlooktips.net
Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> Hi Diane: > [quoted text clipped - 271 lines] >> >> > ||| Ciao >> >> > ||| Darrell brainstewn - 27 Feb 2008 18:25 GMT Hi Diane:
For the record I did try creating a NEW profile following the step-by-step instructions found in this forum and that didn't work either. Perhaps I did it wrong, but the new profile didn't work. The work-a-round I described is the best solution given the time I have to cope with Software oddoties.
Ciao Darrell
> As I said before: > [quoted text clipped - 236 lines] > >> >> > ||| > >> >> > ||| The problem is that I want to add him to a distribution list but Brian Tillman - 27 Feb 2008 18:42 GMT > For the record I did try creating a NEW profile following the > step-by-step instructions found in this forum and that didn't work > either. Then you did it incorrectly.
 Signature Brian Tillman [MVP-Outlook]
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