Mail Merge with Categorised Contacts

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Dnily - 12 Feb 2008 19:36 GMT

I want to send out an e mail to just ONE category in my contacts list - I
have at least 12 categorised contact lists containing at least 1,000 names.
Can I do this as it appears I can't as when I attempt to mail merge and you
chose a contact list via outlook the system seems to bring up the ALL
contacts from all categories, but you have to untick the ones you don't want.
This is incredibly long winded. Is there an easy way please? I am a new
user. Your help would be most appreciated. Thank you in anticipation.

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Brian Tillman - 12 Feb 2008 20:18 GMT

> I want to send out an e mail to just ONE category in my contacts list
> - I have at least 12 categorised contact lists containing at least
[quoted text clipped - 4 lines]
> there an easy way please? I am a new user. Your help would be most
> appreciated. Thank you in anticipation.

Unfortunately, mail merge can't use categories. You can select a category
in your Contacts and click Actions>New Message to Contact, but that's not a
mail merge.

If I wanted to do this, I'd create a temporary contact folder, copy a
particular category to the folder, then perform the mail merge from there.

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Brian Tillman [MVP-Outlook]

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Russ Valentine [MVP-Outlook] - 12 Feb 2008 22:38 GMT

Sure it can. Just select the category and do the merge from Outlook to the
selected Contacts.

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Russ Valentine
[MVP-Outlook]

>
>> I want to send out an e mail to just ONE category in my contacts list
[quoted text clipped - 12 lines]
> If I wanted to do this, I'd create a temporary contact folder, copy a
> particular category to the folder, then perform the mail merge from there.

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Brian Tillman - 13 Feb 2008 14:30 GMT

> Sure it can. Just select the category and do the merge from Outlook
> to the selected Contacts.

Duh! Forgot you can use a selected set of contacts.

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Brian Tillman [MVP-Outlook]

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Diane Poremsky [MVP] - 12 Feb 2008 21:49 GMT

mail merge from the word side has limited filtering options- but if you
start it in outlook you can do almost anything.

one method is to group by category, select the category then go to tools,
mail merge.

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Diane Poremsky [MVP - Outlook]
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>I want to send out an e mail to just ONE category in my contacts list - I
> have at least 12 categorised contact lists containing at least 1,000
[quoted text clipped - 6 lines]
> This is incredibly long winded. Is there an easy way please? I am a new
> user. Your help would be most appreciated. Thank you in anticipation.

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Dnily - 13 Feb 2008 15:19 GMT

Thanks everyone for your helpful hints. I'm off to have a go now and let you
know. Cheers!!

> mail merge from the word side has limited filtering options- but if you
> start it in outlook you can do almost anything.
[quoted text clipped - 12 lines]
> > This is incredibly long winded. Is there an easy way please? I am a new
> > user. Your help would be most appreciated. Thank you in anticipation.

Reply to this Message