find within contact notes

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Henry Vanston - 12 Feb 2008 23:10 GMT

I put key words into the contact notes field to help find a name. For
instance, right now I am looking for the guy that installs windows. I put
"window" in his contact note. Find used to find words in the notes field, but
no longer does. I am using Outlook 2007, having upgraded from 2003 a while
ago. I don't know if the feature disappeared wiht 2007 or after I upgraded. I
also checked the advanced search & don't find "notes" as an option for which
to set criterion.
Thanks for your in sight.

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Diane Poremsky [MVP] - 12 Feb 2008 23:24 GMT

http://www.slipstick.com/outlook/ol2007/contactsearch.htm

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Diane Poremsky [MVP - Outlook]
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>I put key words into the contact notes field to help find a name. For
> instance, right now I am looking for the guy that installs windows. I put
[quoted text clipped - 7 lines]
> to set criterion.
> Thanks for your in sight.

Reply to this Message

Henry Vanston - 13 Feb 2008 16:59 GMT

Thanks for suggestion. I tried the below suggestion from that page, but
without success. I did the search on my PPC, found the contact & verified
that the key word was in the notes. I have trieds several other test
searches, but my O2007 does not appear to be searching within the notes
field. Other thoughts?

>>The workaround is simple: Search All Contact Items, not a single folder. You can select All Contact Items from the top of the navigation pane before beginning the search, or click on the link to "Try searching again in All Contacts Items" in the results pane (when searching in a table view).

> http://www.slipstick.com/outlook/ol2007/contactsearch.htm
>
[quoted text clipped - 9 lines]
> > to set criterion.
> > Thanks for your in sight.

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Henry Vanston - 13 Feb 2008 17:04 GMT

ps. What do you mean by old & new contacts?

>Problem: Instant search in the Contact folder does not appear to find all items that match the search. If you have a mix of old and new contacts, Instant Search returns new items which meet the search criteria but not older items.

> Thanks for suggestion. I tried the below suggestion from that page, but
> without success. I did the search on my PPC, found the contact & verified
[quoted text clipped - 17 lines]
> > > to set criterion.
> > > Thanks for your in sight.

Reply to this Message

Diane Poremsky [MVP] - 13 Feb 2008 20:40 GMT

old and new: created or modified dates. I don't know how old is old, but all
the new ones (in my case, all with 2008 dates) are found when I search a
folder.

since you know who it is from the ppc, search for the name. That should
always work. Or use advanced find.

Signature

> ps. What do you mean by old & new contacts?
>
[quoted text clipped - 32 lines]
>> > > to set criterion.
>> > > Thanks for your in sight.

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Henry Vanston - 15 Feb 2008 15:57 GMT

Thanks. I did not know about advanced find, thinking that expanding the query
builder was all we got.

I did advanced find. The search worked only if I selected the advanced tab
and added a criteria "notes contains <search word>". The search did not work
from the contacts tab with <search word> in "frequently used text fields"

My apologies for not rating your answer. I can't get the screen to work (I
had to delete cookies & temp files to even get to this reply screen.)

> old and new: created or modified dates. I don't know how old is old, but all
> the new ones (in my case, all with 2008 dates) are found when I search a
[quoted text clipped - 39 lines]
> >> > > to set criterion.
> >> > > Thanks for your in sight.

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