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MS Office Forum / Outlook / Contacts / March 2008Duplicated names appear when adding members to a DL
Hi there, I try to create a DL on Outlook and select members from my Contacts. I see some names appear twice. One of them is with the e-mail type as Fax. Because the list is huge and I don't want to waste time to select the names one by one to skip the Fax type entries. However, there is no way to change the sorting order by e-mail type. Does anyone have a solution for that? Thanks a lot. Richard Poon > I try to create a DL on Outlook and select members from my Contacts. > I see some names appear twice. One of them is with the e-mail type > as Fax. Because the list is huge and I don't want to waste time to > select the names one by one to skip the Fax type entries. However, > there is no way to change the sorting order by e-mail type. Does > anyone have a solution for that? The Address Book service will always include contacts that have electronic addresses. Fax numbers are electronic address, so the Address Book view will always include them, if found. If you change the number so that Outlook cannot recognize it as a fax (for example, by prefixing it with the letter "F"), then it won't appear in the Address Book interface.  SignatureBrian Tillman [MVP-Outlook] Thanks, Brian, for your prompt response. I then need a way to create a batch run on changing all fax no. field. Is there any simplified option to do so? Richard > > I try to create a DL on Outlook and select members from my Contacts. > > I see some names appear twice. One of them is with the e-mail type [quoted text clipped - 8 lines] > Outlook cannot recognize it as a fax (for example, by prefixing it with the > letter "F"), then it won't appear in the Address Book interface. > Thanks, Brian, for your prompt response. I then need a way to create > a batch run on changing all fax no. field. Is there any simplified > option to do so? You'll need a third-party tool to do the job. One of them can be found here: http://www.outlook-stuff.com/content/view/227/ SignatureBrian Tillman [MVP-Outlook]
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