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MS Office Forum / Outlook / Contacts / May 2008How do I increase the Maximum Number of Contacts for a Dist. List
I need to distribute invitations for an office party to about 500 contacts... I'd rather not break this invitation list up, any ideas. Secondly, Does anybody know how to select only SMPT email adresses in the Select Members menu? I write my contacts to excel and bring them back in to remove the Fax information for my selection... Clumsy... > I need to distribute invitations for an office party to about 500 > contacts... I'd rather not break this invitation list up, any ideas. What's the problem? You don't describe it. > Secondly, > Does anybody know how to select only SMPT email adresses in the Select > Members menu? I write my contacts to excel and bring them back in to > remove the Fax information for my selection... Clumsy... DLs will contain only those addresses you select. The Address Book interface shows all electronic addresses (which include FAX numbers) for contacts. Just don't select the fax numbers when you add the addresses. Perhaps I don't understand the problem.  SignatureBrian Tillman [MVP-Outlook] Problem 1: I need a distribution list of 500 Contacts, I am unable to generate a list beyond ~100 Contacts due to the "maximum size for my network e-mail server" . It's painful to go through 500 Contacts picking SMPTs and ommiting Fax Numbers... If I write them to Outlook, I can select the email addresss and paste them into the DL, but then I'm not really connecting the Contact with the DL. > > I need to distribute invitations for an office party to about 500 > > contacts... I'd rather not break this invitation list up, any ideas. [quoted text clipped - 10 lines] > contacts. Just don't select the fax numbers when you add the addresses. > Perhaps I don't understand the problem. > Problem 1: I need a distribution list of 500 Contacts, I am unable to > generate a list beyond ~100 Contacts due to the "maximum size for my > network e-mail server" . Outlook itself has no maximum size for DLs. If you are receiving an error back when you attempt to send a message, that error saying that you have too many recipients, then the fault lies with your ISP. Speak to them about allowing a larger size on their SMTP server. Barring that, consider mail merge or some other mass mail tool. http://www.slipstick.com/addins/massmail.asp > It's painful to go through 500 Contacts picking SMPTs and ommiting Fax > Numbers... If I write them to Outlook, I can select the email > addresss and paste them into the DL, but then I'm not really > connecting the Contact with the DL. Adding members to a DL does not connect them to contacts, no matter how you add them. And I don't see how you "omit" anything. Just don't select the FAX mail type when selecting your entries in the Select Members dialogue. Widen the Address Book window to see the mail type to make it easier to distinguish ot simply select the first name in the list if you see two identical names, since the FAX entry will always appear after the mail address entry (or entries). SignatureBrian Tillman [MVP-Outlook] |
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