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MS Office Forum / Outlook / Contacts / February 2004Sort Contacts By Categories
Hello, I am trying to sort my contacts by the categories I assigned them but still keep the view as the detailed address view. Is that possible? I would like to print out, say, just my Emergency Contacts and I found how to print them but they are just in a columned list. So I would like see if I can print the detailed address cards but have them sorted by category. Thanks! Unfortunately, you can't sort or group by the category field in a Card style view. What you could do is add a filter to your detailed address cards view to only show items belonging to a certain category, and then print that view...then change the filter to another category and repeat the process.  SignatureJocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** > Hello, I am trying to sort my contacts by the categories > I assigned them but still keep the view as the detailed [quoted text clipped - 5 lines] > > Thanks! A trick I've used to get around the fact that you cannot sort b Categories in Address Card view... I am using Outlook 2000 on Windows XP Pro (at home) and Windows 200 (at work). Enter the Category information into one of the User Fields. That way you can filter (only show some categories), or you can also sort (Sho all the categories, and you can set up additional sort criteria). If you start by setting up your view as 'by Category' then add Use Field 1 (and set it right next to the Category field), then it make entering the data a little easier (copy the category once and paste i User field 1 as many times as you need). After all the data is entered then switch to Address Card view, set up sort (by user field 1, then b last name/file as/whatever you want etc.) and your contacts will b sorted nicely. I also set up a rule (customize current view - automatic formatting) that any contact with User Field 1 empty shows u in bright red to alert me to enter Category data |
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