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MS Office Forum / Outlook / Contacts / December 2003Outlook 2003 and 2002 compatibility issue
please elaborate more on how to export from 2003 and then inport the contacts into 2002 outlook version. I don't understand the response below Subject: Re: Importing/Exporting Contacts - Problem 12/5/2003 1:10 PM PST By: Russ Valentine [MVP-Outlook] (search by author) In: microsoft.public.outlook.contacts This does not fit. You need to pay closer attention to the type of PST fil you are actually creating. If you are exporting a PST file that was create anew in Outlook 2003, neither Outlook 2002 nor Outlook 2000 can access it You must create the old format PST ("Outlook 97-2002") in Outlook 2003 fo earlier versions to access it, and you cannot do so with the expor function, only the File > New > Outlook Data File... function can creat such a file -- You can't. An export from Outlook 2003 creates a PST in the new format, which previous Outlook versions cannot read. As I said, you must instead create a new PST file in Outlook 2003. When you do, you will be given the option of creating it in the old ("Outlook 97-2002") format. Select that option. Once you do, copy and paste the information you want from the Outlook 2003 PST into that PST file.  SignatureRuss Valentine [MVP-Outlook] > please elaborate more on how to export from 2003 and then inport the contacts into 2002 outlook version. I don't understand the response below. > [quoted text clipped - 10 lines] > such a file. > -- Thank you for your reply. I am often sharing the info between computers. For best practices, should I copy the outlook.pst file into the newly created .pst file (created to be compatible), and then should I be working out of the new profile and delete the old profile? Or can you just copy the contact folder to the newly created profile. Please reply. Now you've lost me. How did profiles enter into this? If you have an ongoing need to synchronize between Outlook 2003 and previous versions, you would be better off using the old PST format in both versions. That would eliminate compatibility issues. SignatureRuss Valentine [MVP-Outlook] > Thank you for your reply. I am often sharing the info between computers. For best practices, should I copy the outlook.pst file into the newly created .pst file (created to be compatible), and then should I be working out of the new profile and delete the old profile? Or can you just copy the contact folder to the newly created profile. Please reply. Please help me further. I copied and pasted the information from the Outlook 2003 PST into the newly created 2002 compatible PST file. However, when I bring up the outlook program all of the contact & other folders are not showing up under the newly created name. How do I use the newly created and then get rid of the 2003 non compatible folder. To use another PST file (such as one from an earlier installation) and set it to be the default for your current installation of Outlook, you will first need to know the location and name of the PST file you'd like to use as your new default. Then use the following directions - Go to Tools > Options > Mail Setup > Data Files > Add... - Add the PST you'd like as your new default, then Close > OK to exit the Options dialog - Go to Tools > E-mail Accounts > View or change existing e-mail accounts - Select the PST you just added in the "Deliver New e-mail to the following location" dropdown (it will most likely appear just below the current default Personal Folders file) > Finish - Exit and Restart Outlook - You can now close the previous default PST (R-click on that pst folder while in Folder View and select "Close <foldername> Folders"). If you have any information in your former PST that you'd like to transfer to your new default PST, you can drag and drop from one to the other before you close the old one. SignatureRuss Valentine [MVP-Outlook] > Please help me further. I copied and pasted the information from the Outlook 2003 > PST into the newly created 2002 compatible PST file. However, when I bring up the outlook program all of the contact & other folders are not showing up under the newly created name. How do I use the newly created and then get rid of the 2003 non compatible folder. Russ Thank you for your reply. I have the info in the new pst folder. However the email is still getting delivered to the old pst folder even though I changed it per your instructions. Also, I cannot close the old pst folder. When I right click the close option is greyed out. Please reply ----- Russ Valentine [MVP-Outlook] wrote: ---- To use another PST file (such as one from an earlier installation) and se it to be the default for your current installation of Outlook, you wil first need to know the location and name of the PST file you'd like to us as your new default. Then use the following direction - Go to Tools > Options > Mail Setup > Data Files > Add.. - Add the PST you'd like as your new default, then Close > OK to exit th Options dialo - Go to Tools > E-mail Accounts > View or change existing e-mail account - Select the PST you just added in the "Deliver New e-mail to the followin location" dropdown (it will most likely appear just below the curren default Personal Folders file) > Finis - Exit and Restart Outloo - You can now close the previous default PST (R-click on that pst folde while in Folder View and select "Close <foldername> Folders"). If you hav any information in your former PST that you'd like to transfer to your ne default PST, you can drag and drop from one to the other before you clos the old one -- Russ Valentin [MVP-Outlook "Junette" <anonymous@discussions.microsoft.com> wrote in messag news:9B3C4609-207A-4B41-A07A-F32503490876@microsoft.com.. > Please help me further. I copied and pasted the information from th Outlook 200 > PST into the newly created 2002 compatible PST file. However, when bring up the outlook program all of the contact & other folders are no showing up under the newly created name. How do I use the newly created an then get rid of the 2003 non compatible folder I'm getting lost here. By "new" PST do you mean the one in Outlook 2002 format and by "old" the one in Outlook 2003 format? SignatureRuss Valentine [MVP-Outlook] > Russ, > > Thank you for your reply. I have the info in the new pst folder. However the email is still getting delivered to the old pst folder even though I changed it per your instructions. Also, I cannot close the old pst folder. When I right click the close option is greyed out. Please reply. > ----- Russ Valentine [MVP-Outlook] wrote: ----- > [quoted text clipped - 26 lines] > showing up under the newly created name. How do I use the newly created and > then get rid of the 2003 non compatible folder. The new .pst is the one compatible with 97-2002. I copied my info into this file. When I export and then inport I still get the error message from my original posting to you. Please assist. Error message? I don't have that thread. There is no need to export or import, nor should you. Just open the PST in the another version to get the data you need. SignatureRuss Valentine [MVP-Outlook] > The new .pst is the one compatible with 97-2002. I copied my info into this file. When I export and then inport I still get the error message from my original posting to you. Please assist. I do try to open the pst through Data File Management then add then I select the .pst that I copied over (created 97-2002 compatible). Get error on one computer with Outlook 2002 Windows 2000. Data File Management is not used to open PST files. It shows the PST files that are already open in your profile. "Get error" is supposed to tell us something? SignatureRuss Valentine [MVP-Outlook] > I do try to open the pst through Data File Management then add then I select the .pst that I copied over (created 97-2002 compatible). Get error on one computer with Outlook 2002 Windows 2000. |
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