Distribution List Sort

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Hutch - 01 Jan 2004 02:33 GMT

Is there a way to sort the names in a Distribution List?
When I open up the distribution list it displays the
contact as John Smith. I would like the ability to sort
by Smith, John.
Thanks.

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Russ Valentine [MVP-Outlook] - 01 Jan 2004 10:40 GMT

It depends on which version you are using. In some, DL's will follow the
sort order of the Outlook Address Book. In others, you have to manually
change the Subject field to change the sort order.

Signature

Russ Valentine
[MVP-Outlook]

> Is there a way to sort the names in a Distribution List?
> When I open up the distribution list it displays the
> contact as John Smith. I would like the ability to sort
> by Smith, John.
> Thanks.

Reply to this Message

Hutch - 01 Jan 2004 14:50 GMT

I am using Outlook 2003. When you say the Subject field,
do mean changing the "Display As" field to be Smith,
John - then the name field will be sorted by last name.
Thanks for the repsonse.

>-----Original Message-----
>It depends on which version you are using. In some, DL's will follow the
[quoted text clipped - 7 lines]
>
>.

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Russ Valentine [MVP-Outlook] - 01 Jan 2004 16:21 GMT

No. The Outlook Address Book will use either "FN, LN" or the "Files As..."
field for sorting.
If setting it to sort by the Files As... field does not work, you will need
to modify the Subject field of the Contact. You'll have to add that field to
a Table view of your Contacts since it is normally hidden.
--
Russ Valentine
[MVP-Outlook]

> I am using Outlook 2003. When you say the Subject field,
> do mean changing the "Display As" field to be Smith,
[quoted text clipped - 21 lines]
> >
> >.

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