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MS Office Forum / Outlook / Contacts / January 2004

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Sorting Addresses in Outlook

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Dan - 03 Jan 2004 20:25 GMT
I store all my addresses in Contacts and I've set it up to file as "last
name, first name".  However when I'm preparing a new email and go to the
address book via the "TO" button, the names are all displayed "first name
last name".

Is there any way to have the names displayed in the address book in the same
order as in contacts?
Russ Valentine [MVP-Outlook] - 03 Jan 2004 20:54 GMT
You forgot your Outlook version.
Signature

Russ Valentine
[MVP-Outlook]

> I store all my addresses in Contacts and I've set it up to file as "last
> name, first name".  However when I'm preparing a new email and go to the
[quoted text clipped - 3 lines]
> Is there any way to have the names displayed in the address book in the same
> order as in contacts?
Dan - 04 Jan 2004 14:26 GMT
Sorry,
I'm using Outlook 2002 SP-1.

> You forgot your Outlook version.
> > I store all my addresses in Contacts and I've set it up to file as "last
[quoted text clipped - 5 lines]
> same
> > order as in contacts?
Russ Valentine [MVP-Outlook] - 04 Jan 2004 15:37 GMT
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there
Signature

Russ Valentine
[MVP-Outlook]

> Sorry,
> I'm using Outlook 2002 SP-1.
[quoted text clipped - 9 lines]
> > same
> > > order as in contacts?
Dan - 04 Jan 2004 18:43 GMT
Thanks,

I tried that but the list is still displayed as "first name last name" no
matter which option I select at the location you suggested.

Dan
> Go to Tools > E-mail accounts > View or change existing directories or
> address books > Outlook Address Book > Change. > Set your sort order there
[quoted text clipped - 14 lines]
> > > same
> > > > order as in contacts?
Russ Valentine [MVP-Outlook] - 04 Jan 2004 19:48 GMT
Did you restart Outlook?
Signature

Russ Valentine
[MVP-Outlook]

> Thanks,
>
[quoted text clipped - 20 lines]
> > > > same
> > > > > order as in contacts?
Dan - 04 Jan 2004 21:25 GMT
Yes, and it still behaves the same way.   The setting you reference appears
to have no effect on the way the addresses are displayed when you view the
address book either through TO or CC or directly from the Address link on
the tool bar.   Strange because they're displayed fine going through
Contacts.

Thanks for any further suggestions.

Dan
> Did you restart Outlook?
> > Thanks,
[quoted text clipped - 25 lines]
> > > > > same
> > > > > > order as in contacts?
Russ Valentine [MVP-Outlook] - 04 Jan 2004 22:10 GMT
Inexplicable. There is more to this story I'm sure.
What sort order are you selecting?
What is the format of your File As... field?
If, indeed, you have configured the Outlook Address Book to sort by the File
As field and it does not, it would be a first.
Signature

Russ Valentine
[MVP-Outlook]

> Yes, and it still behaves the same way.   The setting you reference appears
> to have no effect on the way the addresses are displayed when you view the
[quoted text clipped - 37 lines]
> > > > > > same
> > > > > > > order as in contacts?
Dan - 05 Jan 2004 13:15 GMT
Russ,

First of all thanks for trying to help.  I really appreciate it.

I think I got it to work.  Strange.  I had all the settings correct as you
suggested and it still wasn't working.  Then I noticed that there were two
or three addresses that were sorting correctly.  When I investigated
further, I found that when I pulled up the details on a contact that sorted
correctly versus one that did not, the one that did not had File As - First
Last in the detailed contact info.  When I went to change it by selecting
the down arrow in the contact detail it did not give me an alternative File
As.  However, I was able to retype the name in File As in the correct Last
First order and voila it worked.

I have no idea how some First Last and a few were in Last First, or why
there was no option to change it at the individual detail level.   But that
will have to remain a mystery.  I've spent the time to change all of the
addresses.  I'll pay attention to any new addresses to see if it recurs and
possibly try to determine what caused it.

Thanks again for your help.

Dan

> Inexplicable. There is more to this story I'm sure.
> What sort order are you selecting?
[quoted text clipped - 46 lines]
> > > > > > > same
> > > > > > > > order as in contacts?
Russ Valentine [MVP-Outlook] - 05 Jan 2004 22:11 GMT
Thought so. You might want to check you default setting for the File As...
field in Tools > Options... Preferences > Contact Options....
Signature

Russ Valentine
[MVP-Outlook]

> Russ,
>
[quoted text clipped - 60 lines]
> > > > > > > news:O5bkOvj0DHA.2456@TK2MSFTNGP12.phx.gbl...
> > > > > > > > You forgot your Outlook version.
news:xyFJb.34744$Pg1.26532@newsread1.news.pas.earthlink.net...
> > > > > > > > > I store all my addresses in Contacts and I've set it up to
> > file
[quoted text clipped - 17 lines]
> > > > > > > > same
> > > > > > > > > order as in contacts?
 
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