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MS Office Forum / Outlook / Contacts / January 2004Distribution List & Outlook 2003
Hello: I am using Outlook 2003. I would like to create a distribution list for a category within Outlook contacts. Is there a way to import the category into the new distribution list without having to enter each contact one by one? Thanks in advance. Terry No easy way. You can change the Contacts Folder View to by Category. Right click and drag the entire Category you want to a newly created Contacts subfolder then choose Copy. Make sure the new subfolder has been enabled as an email address book by right clicking on it and choosing Properties > Outlook Address Book Tab > and check the box to enable as email address book. Create your new Distribution List and make sure the Show Names drop down field points to this new subfolder then shift select all the contacts and you're finally done.  SignatureRuss Valentine [MVP-Outlook] > Hello: > [quoted text clipped - 6 lines] > > Terry >No easy way. >You can change the Contacts Folder View to by Category. Right click and drag [quoted text clipped - 5 lines] >points to this new subfolder then shift select all the contacts and you're >finally done. Hi Russ & thanks for the reply. Found this with Google. *** Did you know you can use Categories to create dynamic distribution lists in your Contacts folder? When you need to add or remove names from a group mailing list, you only need to add the category to or remove it from the contacts. When an email address changes, you only need to update their contact form, not the distribution lists they are members of. Send a message or meeting request to the group or create appointments or tasks, by opening the Contacts folder and use the Group By Category view and select the desired group. Choose the desired action from the Actions menu. *** It worked as a one time shot - need to try and add them and save though. Thanks again. Terry Of course, but that was not your question. You asked how to create a DL so I assumed that was what you wanted to do. Personally, I never use DL's. They are buggy and unreliable. Using the view by Category is much better. SignatureRuss Valentine [MVP-Outlook] > > >No easy way. [quoted text clipped - 33 lines] > > Terry So if I want to switch from using distribution lists to categories what is the easiest way to assign everyone in a distribution list with a category? Thanks, Manisha > Of course, but that was not your question. You asked how to create a DL so I > assumed that was what you wanted to do. [quoted text clipped - 40 lines] > > > > Terry Don't know of any. DL's are pretty much a dead end. You can't use the DL interface for any kind of data manipulation. Someone may know of some code that could automate the process. SignatureRuss Valentine [MVP-Outlook] > So if I want to switch from using distribution lists to categories > what is the easiest way to assign everyone in a distribution list with [quoted text clipped - 47 lines] > > > > > > Terry |
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