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MS Office Forum / Outlook / Contacts / January 2004Distribution list with contacts (fax number)
In creating a distribution list, from my contacts, if I select a person that has a fax number, the contact shows up with the email address and with the fax number (as two seperate members). Is there a setting where the fax number will not show up as a member. Anyone else seen this?? Thanks. How are you selecting these Contacts? The selection dialog in a DL allows you to select individual electronic addresses separately, so you would not end up with both email and fax in the DL.  SignatureRuss Valentine [MVP-Outlook] > In creating a distribution list, from my contacts, if I select a person that has a fax number, the contact shows up with the email address and with the fax number (as two seperate members). Is there a setting where the fax number will not show up as a member. Anyone else seen this?? Thanks. I have a customer with this issue. I understand you an select them seperately. I'm verifying that when she select a contact that it does not put the email address and the "other fax" selection in the members list. I was just wondering if a filter existed to not include the "fax" information. Thanks. The standard behavior for the Outlook Address book is to display all electronic addresses (both fax and e-mail). That behavior cannot be changed. The only way to prevent the display of fax numbers is to store them in a different field or to disguise them (e.g., precede them with an alpha character) so that Outlook won't recognize them as phone numbers. There are also a number of utilities available that can do this for you automatically. Some are listed here: http://www.slipstick.com/contacts/nofax.htm SignatureRuss Valentine [MVP-Outlook] > I have a customer with this issue. I understand you an select them seperately. I'm verifying that when she select a contact that it does not put the email address and the "other fax" selection in the members list. I was just wondering if a filter existed to not include the "fax" information. Thanks. |
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