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MS Office Forum / Outlook / Contacts / January 2004Duplicate records when entering fax #
I'm using Outlook 2002 and imported all of my contacts from Palm Desktop into Outlook. For some reason all of the records that contained fax numbers duplicated themselves with one having all the contact info and one having the name and fax number only. I deleted the records that contained only the fax number and it deleted the fax number from the other record. Now everytime I input a new contact w/ a fax # Outlook creates a separate record that includes only the fax info. Any idea to why this is happening? TIA Terrance Ever search these groups before you post? Answered thousands of times: The standard behavior for the Outlook Address book is to display all electronic addresses (both fax and e-mail). That behavior cannot be changed. The only way to prevent the display of fax numbers is to store them in a different field or to disguise them (e.g., precede them with an alpha character) so that Outlook won't recognize them as phone numbers. There are also a number of utilities available that can do this for you automatically. Some are listed here: http://www.slipstick.com/contacts/nofax.htm  SignatureRuss Valentine [MVP-Outlook] > I'm using Outlook 2002 and imported all of my contacts > from Palm Desktop into Outlook. For some reason all of [quoted text clipped - 10 lines] > > Terrance Will this "feature" be fixed in future versions of Outlook? Outlook 2000 didn't do this. >-----Original Message----- >Ever search these groups before you post? Answered thousands of times: [quoted text clipped - 24 lines] > >. Yes it did if you were using the Outlook Address Book. We have no information on versions after Outlook 2003. It is certainly a request that has been made a lot. SignatureRuss Valentine [MVP-Outlook] > Will this "feature" be fixed in future versions of > Outlook? Outlook 2000 didn't do this. [quoted text clipped - 37 lines] > > > >. Thanks for answering so soon. I guess I'm confused. I'm using Outlook 2000 at work and Outlook 2002 on my notebook. MY address book for 2000 does not list multiple lines with the same name for each fax number or e-mail address. It will show e-mail addresses, phone numbers and fax numbers in a single line for each name, which I think is what people are asking for. The address book for 2002 does do the multiple line thing. I also use a Palm Pilot and Hot-Sync between the two computers all the time. Fax numbers and e-mail address show up in both program's individual's Contact's box, so the data seems to transfer to the right place and the display of the address books (multiple lines versus single line for each name) still stays the same for each program. It just the way 2002 displays names in the address book and address pull down box when addressing e-mails that is aggrevating Mayby I'm not using the right Address Book with Outlook 2000. When I go to About Address book it says it is Address 6.00.2800.1123. Right. You aren't using the Outlook Address Book. That's the Windows Address Book. You're using the stripped down version of Outlook 2000 known as "Internet Mail Only" which didn't have all the transports the full version has, so it borrows a lot of functions from Outlook Express--like its address book engine. SignatureRuss Valentine [MVP-Outlook] > Thanks for answering so soon. I guess I'm confused. I'm using Outlook 2000 at work and Outlook 2002 on my notebook. MY address book for 2000 does not list multiple lines with the same name for each fax number or e-mail address. It will show e-mail addresses, phone numbers and fax numbers in a single line for each name, which I think is what people are asking for. The address book for 2002 does do the multiple line thing. I also use a Palm Pilot and Hot-Sync between the two computers all the time. Fax numbers and e-mail address show up in both program's individual's Contact's box, so the data seems to transfer to the right place and the display of the address books (multiple lines versus single line for each name) still stays the same for each program. It just the way 2002 displays names in the address book and address pull down box when addressing e-mails that is aggrevating. > Mayby I'm not using the right Address Book with Outlook 2000. When I go to About Address book it says it is Address 6.00.2800.1123. So the next question is can Outlook 2000 (the one on my notebook) be set up to use the Windows Address book? I have successfully exported all my addresss from the Outlook address book to the Windows Address book using a CSV text file. This would be a very acceptable set up for me since I don't fax from my Outlook program anyway. Andy >-----Original Message----- >Right. You aren't using the Outlook Address Book. That's the Windows Address [quoted text clipped - 19 lines] > >. No. Full versions of Outlook will never use the WAB. You can force the WAB to use Outlook as its data source, however, with a reg hack. SignatureRuss Valentine [MVP-Outlook] > So the next question is can Outlook 2000 (the one on my > notebook) be set up to use the Windows Address book? I [quoted text clipped - 47 lines] > > > >. So who do we thank for this? >-----Original Message----- >No. Full versions of Outlook will never use the WAB. You can force the WAB [quoted text clipped - 52 lines] > >. Whom do we thank for what? SignatureRuss Valentine [MVP-Outlook] > So who do we thank for this? > >-----Original Message----- [quoted text clipped - 64 lines] > > > >. |
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