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MS Office Forum / Outlook / Contacts / January 2004

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Change "Display As" field to last name 1st without re-typing?

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Peter - 22 Jan 2004 07:18 GMT
In Outlook 2003, when I compose a new message, and then
click the To or Cc button, the contacts list displays
names that are sorted by the contact's first name. Is
there a way to automatically switch existing contacts to
display last name first?

I can do so for NEW contacts

In Outllok 2003 help, to change the name format for
existing contacts, it says: I

n the Display As field, type the name in the format that
you want.  Repeat for each contact you want to change.

There must be an easier way than going into each of my
contacts and retyping last name first, isn't there??
Russ Valentine [MVP-Outlook] - 22 Jan 2004 10:31 GMT
Why don't you just change the Outlook Address Book to sort by the File As
field?
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there

Signature

Russ Valentine
[MVP-Outlook]

> In Outlook 2003, when I compose a new message, and then
> click the To or Cc button, the contacts list displays
[quoted text clipped - 12 lines]
> There must be an easier way than going into each of my
> contacts and retyping last name first, isn't there??
Peter - 22 Jan 2004 15:03 GMT
Doing as you suggest has no effect on existing contacts.  
Experiment with it and see if you get a different result
than me.  

>-----Original Message-----
>Why don't you just change the Outlook Address Book to sort by the File As
[quoted text clipped - 20 lines]
>
>.
Russ Valentine [MVP-Outlook] - 22 Jan 2004 21:28 GMT
Of course not. It has no effects on Contacts at all. It affects the Outlook
Address Book, not the Contacts Folder. If your File As... fields are not in
the format you want, you can never get the Outlook Address Book to sort in
the format you want.
You have two choices for sorting the Outlook Address Book:
1. First, Last
2. File As...
Signature

Russ Valentine
[MVP-Outlook]

> Doing as you suggest has no effect on existing contacts.
> Experiment with it and see if you get a different result
[quoted text clipped - 29 lines]
> >
> >.
 
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