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MS Office Forum / Outlook / Contacts / March 2004

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Contacts & Business Contacts

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Ernie - 01 Feb 2004 22:39 GMT
I just installed Office Pro 2003 and Business Contact Manager. I was under
the assumption that my Outlook Business Contacts were the same as my current
Contacts (with additional capabilities) and that I would not have to
maintain two databases. Side effects appear to include:

1. Making changes in one (new phone number, add e-mail address) do not
update to the other
2. My Pocket PC would not include business contacts.

Are the Contacts and Business Contacts two separate databases that are not
synchronized? When updating one, do I always have to update the other? If
this is the case, what are people doing to make this work?

Thanks,

Ernie
Sue Mosher [MVP] - 01 Feb 2004 22:59 GMT
Correct. They are two separate databases. You don't have to update both
unless you want the information in two different places.

The ActiveSync program from Microsoft definitely cannot synchronize multiple
contacts or journal folders, which is what BCM uses. Third-party tools may
be able to do so. A forthcoming version of Intellisync will support BCM, but
the version 5.3 or earlier does not.

I have also heard of people using Pocket Contact Synchronizer, a free tool
from Microsoft, to copy contacts automatically from the BCM Business
Contacts folder to your main Contacts folder. The main Contacts folder can
be synchronized with any PDA sync tool.

Signature

Sue Mosher, Outlook MVP
Author of
    Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> I just installed Office Pro 2003 and Business Contact Manager. I was under
> the assumption that my Outlook Business Contacts were the same as my current
[quoted text clipped - 12 lines]
>
> Ernie
Ernie - 02 Feb 2004 01:37 GMT
Hi, Sue,

Thanks for your quick reply! Do you consider it an undesirable thing that
the Contact list is not the source for the  Business Contact list? Do you
believe Microsoft is aware of the situation and can possibly change it in a
revision or upgrade? I'm not sure how I can make use of it at all under
these circumstances!

Thanks again,

Ernie

> Correct. They are two separate databases. You don't have to update both
> unless you want the information in two different places.
[quoted text clipped - 26 lines]
> >
> > Ernie
Sue Mosher [MVP] - 02 Feb 2004 12:59 GMT
I don't personally consider it undersirable, but what I think doesn't
matter, does it, if it doesn't work for you? I would not expect a change
before ver. 2.0.
Signature

Sue Mosher, Outlook MVP
Author of
    Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> Hi, Sue,
>
[quoted text clipped - 22 lines]
> > Contacts folder to your main Contacts folder. The main Contacts folder can
> > be synchronized with any PDA sync tool.

> > > I just installed Office Pro 2003 and Business Contact Manager. I was
> under
[quoted text clipped - 16 lines]
> > >
> > > Ernie
Michael Maples - 04 Mar 2004 05:16 GMT
Has anything changed on this?  Keeping 2 copies of contacts goes against the whole principle of one place to keep information as put forth by Business Contact Manager

   
    ----- Sue Mosher [MVP] wrote: ----
   
    I don't personally consider it undersirable, but what I think doesn'
    matter, does it, if it doesn't work for you? I would not expect a chang
    before ver. 2.0
    --
    Sue Mosher, Outlook MV
    Author o
         Microsoft Outlook Programming - Jumpstart fo
         Administrators, Power Users, and Developer
         http://www.outlookcode.com/jumpstart.asp
   
   
    "Ernie" <brogdon@san.rr.com> wrote in messag
    news:%23nOdv0S6DHA.2692@TK2MSFTNGP09.phx.gbl..
    > Hi, Sue
    >> Thanks for your quick reply! Do you consider it an undesirable thing tha
    > the Contact list is not the source for the  Business Contact list? Do yo
    > believe Microsoft is aware of the situation and can possibly change it i
   
    > revision or upgrade? I'm not sure how I can make use of it at all unde
    > these circumstances
    >> Thanks again
    >> Erni
    >>> "Sue Mosher [MVP]" <suemvp@outlookcode.com> wrote in messag
    > news:O2HGpXR6DHA.2712@tk2msftngp13.phx.gbl..
    >> Correct. They are two separate databases. You don't have to update bot
    >> unless you want the information in two different places
    >>>> The ActiveSync program from Microsoft definitely cannot synchroniz
    > multipl
    >> contacts or journal folders, which is what BCM uses. Third-party tool
    ma
    >> be able to do so. A forthcoming version of Intellisync will support BCM
    > bu
    >> the version 5.3 or earlier does not
    >>>> I have also heard of people using Pocket Contact Synchronizer, a fre
    too
    >> from Microsoft, to copy contacts automatically from the BCM Busines
    >> Contacts folder to your main Contacts folder. The main Contacts folde
    ca
    >> be synchronized with any PDA sync tool
   
    >>>> "Ernie" <brogdon@san.rr.com> wrote in messag
    >> news:uGmMARR6DHA.1556@tk2msftngp13.phx.gbl..
    >>> I just installed Office Pro 2003 and Business Contact Manager. I wa
    > unde
    >>> the assumption that my Outlook Business Contacts were the same as m
    >> curren
    >>> Contacts (with additional capabilities) and that I would not have t
    >>> maintain two databases. Side effects appear to include
    >>>>>> 1. Making changes in one (new phone number, add e-mail address) do no
    >>> update to the othe
    >>> 2. My Pocket PC would not include business contacts
    >>>>>> Are the Contacts and Business Contacts two separate databases that ar
    > no
    >>> synchronized? When updating one, do I always have to update the other
    > I
    >>> this is the case, what are people doing to make this work
    >>>>>> Thanks
    >>>>>> Erni
Sue Mosher [MVP-Outlook] - 04 Mar 2004 12:51 GMT
No. Nothing has changed.
Signature

Sue Mosher, Outlook MVP
Author of
    Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> Has anything changed on this?  Keeping 2 copies of contacts goes against the whole principle of one place to keep information as put forth by
Business Contact Manager.

>      ----- Sue Mosher [MVP] wrote: -----
>
[quoted text clipped - 49 lines]
>      >>>>>> Thanks,
>      >>>>>> Ernie
Michael Maples - 04 Mar 2004 13:41 GMT
This makes BCM absolutly usless to me.  I live by my handheld and must keep contact information on it.  Is there a work around through another sync program.  I have been waiting for BCM for a long time and now find out I can't use it

Is there an update to the pocketPC software or is this another obvious oversite by Microsoft this just pisses people off
   
    ----- Sue Mosher [MVP-Outlook] wrote: ----
   
    No. Nothing has changed
    --
    Sue Mosher, Outlook MV
    Author o
         Microsoft Outlook Programming - Jumpstart fo
         Administrators, Power Users, and Developer
         http://www.outlookcode.com/jumpstart.asp
   
   
    "Michael Maples" <anonymous@discussions.microsoft.com> wrote in messag
    news:CA1646D8-18AC-4920-9AD1-9C3DD468E442@microsoft.com..
    > Has anything changed on this?  Keeping 2 copies of contacts goes agains
    the whole principle of one place to keep information as put forth b
    Business Contact Manager
    >>>>      ----- Sue Mosher [MVP] wrote: ----
    >>      I don't personally consider it undersirable, but what I think doesn'
    >      matter, does it, if it doesn't work for you? I would not expect
    chang
    >      before ver. 2.0
    >>      "Ernie" <brogdon@san.rr.com> wrote in messag
    >      news:%23nOdv0S6DHA.2692@TK2MSFTNGP09.phx.gbl..
    >> Hi, Sue
    >>> Thanks for your quick reply! Do you consider it an undesirabl
    thing tha
    >> the Contact list is not the source for the  Business Contact list
    Do yo
    >> believe Microsoft is aware of the situation and can possibly chang
    it i
    >      
    >> revision or upgrade? I'm not sure how I can make use of it at al
    unde
    >> these circumstances
    >>> Thanks again
    >>> Erni
    >>>> "Sue Mosher [MVP]" <suemvp@outlookcode.com> wrote in messag
    >> news:O2HGpXR6DHA.2712@tk2msftngp13.phx.gbl..
    >>> Correct. They are two separate databases. You don't have to updat
    bot
    >>> unless you want the information in two different places
    >>>>> The ActiveSync program from Microsoft definitely canno
    synchroniz
    >> multipl
    >>> contacts or journal folders, which is what BCM uses. Third-part
    tool
    >      ma
    >>> be able to do so. A forthcoming version of Intellisync wil
    support BCM
    >> bu
    >>> the version 5.3 or earlier does not
    >>>>> I have also heard of people using Pocket Contact Synchronizer,
    fre
    >      too
    >>> from Microsoft, to copy contacts automatically from the BC
    Busines
    >>> Contacts folder to your main Contacts folder. The main Contact
    folde
    >      ca
    >>> be synchronized with any PDA sync tool
    >>>>>> "Ernie" <brogdon@san.rr.com> wrote in messag
    >>> news:uGmMARR6DHA.1556@tk2msftngp13.phx.gbl..
    >>>> I just installed Office Pro 2003 and Business Contact Manager.
    wa
    >> unde
    >>>> the assumption that my Outlook Business Contacts were the same a
    m
    >>> curren
    >>>> Contacts (with additional capabilities) and that I would not hav
    t
    >>>> maintain two databases. Side effects appear to include
    >>>>>>> 1. Making changes in one (new phone number, add e-mai
    address) do no
    >>>> update to the othe
    >>>> 2. My Pocket PC would not include business contacts
    >>>>>>> Are the Contacts and Business Contacts two separate database
    that ar
    >> no
    >>>> synchronized? When updating one, do I always have to update th
    other
    >> I
    >>>> this is the case, what are people doing to make this work
    >>>>>>> Thanks
    >>>>>>> Erni
Sue Mosher [MVP-Outlook] - 04 Mar 2004 19:20 GMT
I have seen no updates to ActiveSync to add multiple folder synchronization,
but that's not your only option for PocketPC, of course.
Signature

Sue Mosher, Outlook MVP
Author of
    Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> This makes BCM absolutly usless to me.  I live by my handheld and must keep contact information on it.  Is there a work around through another sync
program.  I have been waiting for BCM for a long time and now find out I
can't use it.

> Is there an update to the pocketPC software or is this another obvious oversite by Microsoft this just pisses people off?
>
>      ----- Sue Mosher [MVP-Outlook] wrote: -----
>
>      No. Nothing has changed.

>      "Michael Maples" <anonymous@discussions.microsoft.com> wrote in message
>      news:CA1646D8-18AC-4920-9AD1-9C3DD468E442@microsoft.com...
[quoted text clipped - 69 lines]
>      >>>>>>> Thanks,
>      >>>>>>> Ernie
 
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