Accessing Public Contact folder in Outlook Web Access

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Bob Voss - 09 Feb 2004 03:06 GMT

Our organization has centralized our contact information in a public folder on Exchange (this folder uses a custom form developed for our particular contact needs). We use this folder as the default folder instead of the Global Address List, so when users click the To: field button they see this public contact folder. When we are off-network, we use Outlook Web Access (which is getting better and better with each new release). Two questions regarding the use of our public folder in OWA

1. Is there a way to make this public folder the default when creating new email messages from OWA? The only two options I see currently are the Global Address List and the user's personal contact folder.

2. Is it possible to duplicate the custom form I created for this public folder in OWA? I think I read somewhere that you have to do it in HTML. We can access the public folder from OWA but the custom fields are lost when you open a contact, since it uses the standard contact form

Thanks

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Sue Mosher [MVP] - 09 Feb 2004 12:07 GMT

1. No.

2. Yes, and you're correct that it must be an HTML form, so you're starting
from scratch. Docs start at http://msdn.microsoft.com/exchange/

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Our organization has centralized our contact information in a public folder on Exchange (this folder uses a custom form developed for our

particular contact needs). We use this folder as the default folder instead
of the Global Address List, so when users click the To: field button they
see this public contact folder. When we are off-network, we use Outlook Web
Access (which is getting better and better with each new release). Two
questions regarding the use of our public folder in OWA:

> 1. Is there a way to make this public folder the default when creating new email messages from OWA? The only two options I see currently are the Global

Address List and the user's personal contact folder.

> 2. Is it possible to duplicate the custom form I created for this public folder in OWA? I think I read somewhere that you have to do it in HTML. We

can access the public folder from OWA but the custom fields are lost when
you open a contact, since it uses the standard contact form.

> Thanks

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Bob Voss - 09 Feb 2004 20:01 GMT

Hi Sue

Thanks for your response. So, since there isn't a way to make a public folder the default in the email message window in OWA, is there a way to synchronize the Global Address List with the contacts in a public folder?? Otherwise we are left with the prospect of keeping two address lists up-to-date. Perhaps you know of an add-in or third-party utility that will accomplish this?

Thanks

Bob

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Sue Mosher [MVP] - 09 Feb 2004 20:27 GMT

There's nothing built-in for this. You might ask about addins on the
microsoft.public.exchange.clients group.

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Hi Sue,
>
> Thanks for your response. So, since there isn't a way to make a public folder the default in the email message window in OWA, is there a way to

synchronize the Global Address List with the contacts in a public folder??
Otherwise we are left with the prospect of keeping two address lists
up-to-date. Perhaps you know of an add-in or third-party utility that will
accomplish this??

> Thanks,
>
> Bob

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