 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Outlook / Contacts / February 2004repeat conacts in address book
We just updated our contacts and have some contacts with more than one email address. If a contact has additional emails then they appear repeatedly in the address book (one listing for each email address). And, if the contact has a fax number than they are listed again. So, a typical contact is in the address book three times in a row if s/he has two email addresses and a fax number. Has anyone else had this problem? I would like to just have one listing for every contact, no matter how many email addresses. If we insert an "f" in front of the fax number than that additional listing will disappear but that's a frusterating extra step. Any suggestions? Thanks. "Problem?" This is the way the Outlook Address Book has always worked. It lists each electronic address separately. It cannot be configured to do otherwise.  SignatureRuss Valentine [MVP-Outlook] > We just updated our contacts and have some contacts with > more than one email address. If a contact has additional [quoted text clipped - 10 lines] > > Thanks. I find this annoying too (and don't remember it happening with OL2000) The problem (and yes it is a problem) that I have is when you set up a rule you should be able to say - 'move everything from Bob Jones to the folder Friends.' If Bob Jones has more than one email you have to say 'move everything from Bob Jone (email 1) or Bob Jones (email 2)....'. And if Bob changes his email address you have to update this rule once you've updated the contact Why can't I just group all contacts from a single person? When sending an email it should simply list Bob Jones, and if Bob has more than one email either default to the most recently used, or enable me to right click on him in the TO field and choose an alternative one. I'm sure this is how it worked in OL2000. You obviously weren't using the Outlook Address Book in Outlook 2000. Perhaps you were using IMO mode, which was a simpler Outlook version that used the Windows Address Book because it could not support the Outlook Address Book. Your question is unrelated to the thread. You are expecting Outlook's rules automatically to keep track of a user who changes his email address without your need to update the rule? Now there's a new request. You can send Outlook feature requests to mswish@microsoft.com with "Outlook" in the subject and to outwish@microsoft.com SignatureRuss Valentine [MVP-Outlook] > I find this annoying too (and don't remember it happening with OL2000). > > The problem (and yes it is a problem) that I have is when you set up a rule you should be able to say - 'move everything from Bob Jones to the folder Friends.' If Bob Jones has more than one email you have to say 'move everything from Bob Jone (email 1) or Bob Jones (email 2)....'. And if Bob changes his email address you have to update this rule once you've updated the contact. > Why can't I just group all contacts from a single person? When sending an email it should simply list Bob Jones, and if Bob has more than one email either default to the most recently used, or enable me to right click on him in the TO field and choose an alternative one. I'm sure this is how it worked in OL2000. |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.