save distribution list, don't display every name in contacts

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Susan - 23 Feb 2004 17:11 GMT

I have a large list for email distribution, and have saved it both as a category (there are some duplicates in other categories) and a distribution list

Is there a way to save the distribution list, but not display all of the names in my contacts address book?

I also would like to delete this category when synchronizing to my cell phone

Thanks in advance for your help!

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Russ Valentine [MVP-Outlook] - 23 Feb 2004 20:39 GMT

I'm having a hard time understanding your post. Could you rephrase, perhaps?

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Russ Valentine
[MVP-Outlook]

> I have a large list for email distribution, and have saved it both as a category (there are some duplicates in other categories) and a distribution

list.

> Is there a way to save the distribution list, but not display all of the names in my contacts address book?
>
> I also would like to delete this category when synchronizing to my cell phone.
>
> Thanks in advance for your help!

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Susan - 24 Feb 2004 03:06 GMT

Oops. I guess I wasn't very clear

I have a list of 85 contacts that are in one category in my address book, which contains 275 contacts total. All I ever do is email the entire group, or that category. I don't need to see each of these 85 contacts when I look at the contacts information; I just need to save it as the one group of 85 names

Also, I want to synchronize with my phone, and I don't need to put those 85 names on my phone. How can I excise them from the address book when I synchronize

Thanks in advance!

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Russ Valentine [MVP-Outlook] - 24 Feb 2004 09:38 GMT

I see.
Well, in theory, you can create a Distribution List. DL's can contain
information that does not otherwise reside in your Contacts Folder. However,
Most of us have found DL's to be pretty buggy and unreliable.
A better option might be to create separate Contacts subfolders instead of
Categories. Most synchronization software will only synchronize your main
Contact Folder, so subfolders won't show up in your phone. You can compare
the use of Contact Subfolders VS Categories here:
http://www.slipstick.com/contacts/oloabcat.htm

Signature

Russ Valentine
[MVP-Outlook]

> Oops. I guess I wasn't very clear.
>
> I have a list of 85 contacts that are in one category in my address book, which contains 275 contacts total. All I ever do is email the entire group,

or that category. I don't need to see each of these 85 contacts when I look
at the contacts information; I just need to save it as the one group of 85
names.

> Also, I want to synchronize with my phone, and I don't need to put those 85 names on my phone. How can I excise them from the address book when I

synchronize?

> Thanks in advance!

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