Outlook Contacts (Business Fax)

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clouds_caa@yahoo.com - 23 Aug 2004 02:45 GMT

When filling out a new contact form - I enter a fax number
and an email. When I then want to use the address book
(to send an email) I have two entries for the same person
without any distinction as to which is the fax number and
which is the email. Do you know how to a) turn off this
feature so you only ever have emails appearing in the
email address book or b) how to display the fax with some
kind of tag, ie. (fax) at the end so that you can tell the
difference.

Any and all help would be greatly appreciated.

BTW, I am currently using Outlook 2002.

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Russ Valentine [MVP-Outlook] - 23 Aug 2004 10:52 GMT

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Signature

Russ Valentine
[MVP-Outlook]

> When filling out a new contact form - I enter a fax number
> and an email. When I then want to use the address book
[quoted text clipped - 9 lines]
>
> BTW, I am currently using Outlook 2002.

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