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MS Office Forum / Outlook / Contacts / September 2004Multiple Contacts folders from space
(Outlook 2K3/Win XP) I have been automatically adding email addresses to my contact list from incoming emails by right-clicking on the email address and selecting add to contacts, etc. Problem is, they don't go to the same contacts folder each time. In fact I now have three different contact folders under my Outlook Address Book listing with some of the names in each. How did I get three? and how do I consolidate them all into one and delete the other two? I only need one list. The Contact lists in my address book looks like this: Outlook Address Book Contacts Contacts Contacts Global Address List etc.... I appreciate your help. Thank you. R click/add to Contacts will only place Contacts into your default Contacts Folder. You cannot have more than one default Contacts Folder in a profile. So what you describe would be inexplicable. List how many Contacts Folders you have in your profile and their hierarchy by looking at the Folder List view. -- Russ Valentine [MVP-Outlook] > (Outlook 2K3/Win XP) > I have been automatically adding email addresses to my [quoted text clipped - 17 lines] > > I appreciate your help. Thank you. Inexplicable though it may be, I really do now have THREE contacts folders (hierarchy described at bottom of original post) with contacts scattered throughout the three. Also, these are all contacts that I have added within the last month or so. I know it's ridiculous, but that's the problem I am having. Please, rather than telling me it can't happen when I am sitting right here looking at it, could someone please possibly explain where I can find the actual folders so I can copy all the contact information into one Contacts folder and delete the others, that would be helpful. Does anyone know how to do this? Have I supplied enough information? Can I provide any more proofs or anything. Please let me know. And thank you for helping. >-----Original Message----- >R click/add to Contacts will only place Contacts into your default Contacts [quoted text clipped - 28 lines] > >. No. You have not supplied enough information and that's why I asked you for more. I cannot answer your question until you supply it. The only inexplicable part is your claim that R click and Add will put Contacts in different Folders. It cannot. I have no doubt whatsoever that you have three Contact Folders, but you are the only one who can figure out how that would have happened because you are the only one who has been using your installation. It is not something Outlook just does by itself at random. I asked you to use the Folder List view so you could tell us where these different Contact Folders reside. Then we can figure out how to combine them and get rid of the extras. You did not describe that in your original post. You only told us what you saw in the Outlook Address Book interface. You also need to include what information store(s) you are using: PST files, Exchange mailbox, or both. Perhaps you did not know how to show the Folder List. Look at the icons on the bottom row of the Navigation Pane to find the Folder List icon.  SignatureRuss Valentine [MVP-Outlook] > Inexplicable though it may be, I really do now have THREE > contacts folders (hierarchy described at bottom of [quoted text clipped - 53 lines] >> >>. hmm i would try to export all 3 the contactbooks to an excel form combine em (wiht copy and paste) and import em to 1 folder agan (not shure if it works but worth a try) >-----Original Message----- >No. You have not supplied enough information and that's why I asked you for [quoted text clipped - 72 lines] > >. Not a good idea unless you want to lose some data. Data can easily be transferred directly from one Folder to another. SignatureRuss Valentine [MVP-Outlook] > hmm i would try to export all 3 the contactbooks to an > excel form combine em (wiht copy and paste) and import em [quoted text clipped - 95 lines] >> >>. It turns out that the solution is not that difficult. I finally spoke to a tech I know who was very helpful (and pleasant) and simply suggested the following to get all my contacts into one folder. It is as follows: (reminder: I am using Outlook 2K3, Win XP.) 1. Go to Folder View to the left of the screen 2. Locate each/all of the Contacts folders 3. The Contacts folder directly under "Mailbox-[my name]" should be the destination folder for all contact entries. It is usually the second folder under Mailbox, and is usually the default. 4. To Move entries: A. Click on an unwanted contacts folder in the Folder List (left of screen) B. Single click on any one entry, then choose Edit then Select All to select all entries in this folder. C. With all entires selected, choose Edit then Move To Folder. D. When the dialog box appears with your folder list, single-click to select the destination Contacts folder that you want to move them all to. (This is the Second folder under Mailbox mentioned in #3). Click OK. If moving entries might create duplicate entries - it gives you a message allowing you to choose whether you want to copy this entry over the existing entry, or make a duplicate entry. This will move all entries and empty the current folder. E. Once this contacts folder is empty, click once on it in the Folder List to select it and then right click and choose delete to delete the folder. F. Do this for every unwanted folder that contains contact entries you want to integrate into just one folder. BE CAREFUL which folder you are moving your contact entries out-of and into. And make certain each folder is empty before you delete it. I was also referred to http://office.microsoft.com/en- us/assistance/HA011309891033.aspx to delete the now-empty and unwanted Contacts folders from my Address Book but that didn't work for me - I think because we use Exchange Server, I'm not certain. But it may work for you. But at least I have just one working Contacts folder now. I hope this will be helpful to anyone else who might have this problem with multiple Contacts folders. - Vanessa >-----Original Message----- >Not a good idea unless you want to lose some data. Data can easily be [quoted text clipped - 100 lines] > >. Bingo. That's exactly what we were working toward. Look at the first step. "Use Folder View." That was information I was asking for and that was needed in order to provide the solution. SignatureRuss Valentine [MVP-Outlook] > It turns out that the solution is not that difficult. I > finally spoke to a tech I know who was very helpful (and [quoted text clipped - 182 lines] >> >>. |
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