Convert OL 2003 Contacts for OL 2000 users

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Terry Straehley - 25 Sep 2004 18:05 GMT

I need to share my OL 2003 contacts list with folks that have OL 2000. I
have found that if I export to a .pst file, they can not import it. I
have been exporting to an Excel file, which they can import. The problem
is that the distribution lists get lost in that process. Is there any
converter for OL 2003 contact lists that will allow them to be read with
distribution lists by OL 2000?

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Erwin H. (Terry) Straehley
mailto:straehle@strassoc.com
http://www.strassoc.com

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Russ Valentine [MVP-Outlook] - 25 Sep 2004 19:37 GMT

No, but since exporting is such a poor way to transfer data anyway, just
create a new PST file in the old format and copy your data into it.

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Russ Valentine
[MVP-Outlook]

>I need to share my OL 2003 contacts list with folks that have OL 2000. I
> have found that if I export to a .pst file, they can not import it. I
> have been exporting to an Excel file, which they can import. The problem
> is that the distribution lists get lost in that process. Is there any
> converter for OL 2003 contact lists that will allow them to be read with
> distribution lists by OL 2000?

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Terry Straehley - 26 Sep 2004 13:49 GMT

> No, but since exporting is such a poor way to transfer data anyway, just
> create a new PST file in the old format and copy your data into it.

Russ
I want to transfer the data to another person's computer. Are you
implying that I or they should sit down at that computer and re-key in
all the data? That seems like a poor way to transfer data. Before this
hassle, I used partial .pst files to transfer contact lists and it
worked just fine.
If there is a simpler way to do what you suggest, I would like to know,
but it appears to me that the scenario above is what you are suggesting.

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??E

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Russ Valentine [MVP-Outlook] - 26 Sep 2004 14:02 GMT

Of course not. That was not what I was suggesting at all.
I'll give you the step by step:
1. File > New > Outlook Data File... > Outlook 97-2002 Personal Folders file
2. Give this new PST file a name and location you will remember. This new
file will now appear in your Folder List.
3. Copy the data you want to transfer from your current PST into this new
one. Close Outlook.
4. Copy this PST file and give it to your Outlook 2000 users. They will be
able to open it (File > Open > Personal Folders file) and copy whatever data
they want from it.

This method has always been the preferred method for transferring Outlook
data because it simpler and far more reliable that exporting.

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Russ Valentine
[MVP-Outlook]

>> No, but since exporting is such a poor way to transfer data anyway, just
>> create a new PST file in the old format and copy your data into it.
[quoted text clipped - 7 lines]
> If there is a simpler way to do what you suggest, I would like to know,
> but it appears to me that the scenario above is what you are suggesting.

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Terry Straehley - 01 Oct 2004 16:53 GMT

> Of course not. That was not what I was suggesting at all.
> I'll give you the step by step:
[quoted text clipped - 9 lines]
> This method has always been the preferred method for transferring Outlook
> data because it simpler and far more reliable that exporting.

Thanks Russ
You learn something new every day. Outlook has so many features that
it's hard to be aware of all of them.

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??E

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Russ Valentine [MVP-Outlook] - 01 Oct 2004 22:53 GMT

...especially when they keep changing all the rules :(

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Russ Valentine
[MVP-Outlook]

>> Of course not. That was not what I was suggesting at all.
>> I'll give you the step by step:
[quoted text clipped - 16 lines]
> You learn something new every day. Outlook has so many features that
> it's hard to be aware of all of them.

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