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MS Office Forum / Outlook / Contacts / October 2004Outlook should allow an option to include or exclude fax numbers .
I would like to be able to exclude fax number addresses from the select name dialogue when addressing an email. The only way to do this is to either put the fax number into another field (like Callback) or to change the fax numbers to have a letter F or the word FAX before them. Outlook sees fax numbers as valid electronic addresses so there's not much you can do to remove them.  SignaturePatricia Cardoza Outlook MVP Author - Special Edition Using Microsoft Office Outlook 2003 Lead Author - Access 2003 VBA Programmer's Reference Author - Absolute Beginner's Guide to Microsoft OneNote 2003 http://blogs.officezealot.com/cardoza >I would like to be able to exclude fax number addresses from the select >name > dialogue when addressing an email. I understand that Outlook sees them as valid addresses and if I was sending faxes, I would appreciate that. What I think I'm suggesting is a filter option to only display SMTP addresses or filter out FAX addresses etc.. > The only way to do this is to either put the fax number into another field > (like Callback) or to change the fax numbers to have a letter F or the word [quoted text clipped - 4 lines] > >name > > dialogue when addressing an email. I agree with you. Unfortunately Microsoft hasn't implemented that. SignaturePatricia Cardoza Outlook MVP Author - Special Edition Using Microsoft Office Outlook 2003 Lead Author - Access 2003 VBA Programmer's Reference Author - Absolute Beginner's Guide to Microsoft OneNote 2003 http://blogs.officezealot.com/cardoza >I understand that Outlook sees them as valid addresses and if I was sending > faxes, I would appreciate that. What I think I'm suggesting is a filter [quoted text clipped - 11 lines] >> >name >> > dialogue when addressing an email. So a change from Outlook 2000. Because I sure have installs doing it the "right" way. >I agree with you. Unfortunately Microsoft hasn't implemented that. Not a change. The Outlook Address Book has always behaved this way. SignatureRuss Valentine [MVP-Outlook] > So a change from Outlook 2000. Because I sure have installs doing it > the "right" way. > >>I agree with you. Unfortunately Microsoft hasn't implemented that. Maybe I should be more specific Comparing IMO setups, both XP, but one OL2000 and one (recently upgraded to) OL2003. Both are "show names" from Contacts. 2000 doesn't show Fax entries, but 2003 does. What am I missing? Sorry to be so dense, but this is one of my few disappointments after upgrading to 2003..... I don't fax >Not a change. The Outlook Address Book has always behaved this way. I explained this in the reply to your other post. IMO does not use the Outlook Address Book. It uses the Windows Address Book engine and your Contacts Folder as the data source. There is no IMO mode in Outlook 2003, by the way. Only in Outlook 98 and 2000. SignatureRuss Valentine [MVP-Outlook] > Maybe I should be more specific > Comparing IMO setups, both XP, but one OL2000 and one (recently [quoted text clipped - 5 lines] > >>Not a change. The Outlook Address Book has always behaved this way.
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