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MS Office Forum / Outlook / Contacts / October 2004Outlook Contacts Do Not display from Fax Wizard
We are using Outlook 2003 with Windows XPPro/SP2. We exported a vendor list (approx 500 contacts) from Excel, as Windows-CSV. Then Imported the file into a contact list. The view from the Contact List displays the imported contacts correctly. However, when using the Fax Wizard to select a Fax Recipient from the Address Book button, doesn't show the Contact information. Also, we imported a small pst (10 contacts or so) into the same Contact list. These 10 contacts do show up, but the other 500 do not. Also, If I edit and save one of the contacts that previously didn't show up, it will Now show up from the Address book button. I really don't want to have to edit 500 contacts manually. Is there a setting or way to import the contact lists so they will be displayed? Thanks for your help! When you open a Contact Record from these imported Contacts, is the Fax address resolved (underlined)? Is the folder into which you imported these Contacts enabled as an email address book in its properties?  SignatureRuss Valentine [MVP-Outlook] > We are using Outlook 2003 with Windows XPPro/SP2. > We exported a vendor list (approx 500 contacts) from [quoted text clipped - 18 lines] > > Thanks for your help! Affirmative. The Records imported from the .pst are underlined/resolved. The other 500 do not show up. Also, the records from the pst were Manually created from within the contact list Program, Exported to a PST, then imported. Also, it appears that the properties for this Contact Folder, does have the option selected to "show this folder as an email address book." I just found that if I change just the name of the contact it doesn't resolve the problem. However if I select the "Business Fax" item, then save it. "Viola" the contact appears. Unfortunately, only that one. Any other Ideas are appreciated. Thanks! >-----Original Message----- >When you open a Contact Record from these imported Contacts, is the Fax [quoted text clipped - 25 lines] > >. Now you've lost me on this convoluted trail. The other 500? Define which Contacts show and which don't. The fact that a newly created Contact appears would indicate a problem with your import. Importing is never a good way to transfer data unless you absolutely have to change format. SignatureRuss Valentine [MVP-Outlook] > Affirmative. The Records imported from the .pst are > underlined/resolved. The other 500 do not show up. [quoted text clipped - 50 lines] >> >>. Sorry for the confusion... Initially, we imported approximately 500 contacts from a Windows CSV format. These 500 contacts appear to be fine when looking at them from within the Oulook Contacts application. However, they are not visible from within Outlook eMail Address Book, nor from the Fax Wizard Address Book option. In addition to the 500 contacts, we also imported (as a test) approximately 10 contacts from an outlook PST file. These 10 contacts are the only visible contacts when viewing from the Outlook Address Book, or the Fax Wizard Address Book button. To add further confusion, we are able to make the 500 contacts visible by individually opening the contact item, selecting a button like the "Business Fax." Then saving the item. This is a quite a cumbersom task to manually update 500 contacts. And we'd like to be able to import future lists without having to manually update them. Your previous reply indicates that importing is not a very good way to transfer data. We would welcome any other suggestions to transfer data from Excel2003 to Contacts lists in Outlook2003. Thank you for your help. >-----Original Message----- >Now you've lost me on this convoluted trail. [quoted text clipped - 59 lines] > >. Something must have gone wrong with this import. The most common problem with imports is the email address getting mapped to the wrong field. Are you certain that you've examined the actual email field in these Contacts to make sure it is valid and resolved? Did you import into an Exchange mailbox or a PST file? When you need to bring in Contacts from a foreign file format, importing will be your only option. When bringing in Contacts from an outlook data file, just open the other data file in Outlook and copy the contacts (i.e., don't import them). SignatureRuss Valentine [MVP-Outlook] > Sorry for the confusion... > Initially, we imported approximately 500 contacts from a [quoted text clipped - 97 lines] >> >>.
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