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MS Office Forum / Outlook / Contacts / October 2004Updating Distribution Lists - Last, First Names are transposed
This is a question from a user at one of my corporate clients, using Exchange. This person, in public affairs, uses a lot of distrubtion lists created from names entered in her Contacts rather than from the Global Address List. The problem is that when she initially enters the name they are filed in the list as LastName, FirstName. However as soon as she uses the UPDATE NOW button the names get transposed to FirstName LastName. This is a problem for her to maintain her lists. I tested this on my Outlook versions 2000 and 2003 and I see the same behaviour. However when I run the same test on a Distribution List where the names are selected from the GAL the names stay as LastName, FirstName. I have checked and this person's Contacts are defaulted to be filed as LastName, FirstName as are mine. Does anyone have any ideas for a solution or work-around?  SignatureMaryse What is the sort order set for the Outlook Address Book? SignatureRuss Valentine [MVP-Outlook] > This is a question from a user at one of my corporate clients, using > Exchange. This person, in public affairs, uses a lot of distrubtion lists [quoted text clipped - 14 lines] > > Does anyone have any ideas for a solution or work-around? Address Book is set to LastName, FirstName. > What is the sort order set for the Outlook Address Book? > > This is a question from a user at one of my corporate clients, using [quoted text clipped - 15 lines] > > > > Does anyone have any ideas for a solution or work-around? Ummm..., no such option. Do you mean File As...? SignatureRuss Valentine [MVP-Outlook] > Address Book is set to LastName, FirstName. > [quoted text clipped - 22 lines] >> > >> > Does anyone have any ideas for a solution or work-around? Yes, File As... is what I mean. What do you mean by "What is the sort order set for the Outlook Address Book?" If I go directly to the Address Book from TOOLS it is sorted by name A-->Z and it is LastName, FirstName. I'm still confused why when you first add names to a Distribution List it gets added LastName, FirstName however as soon as you update it gets transposed. Any idea? > Ummm..., no such option. Do you mean File As...? > > Address Book is set to LastName, FirstName. [quoted text clipped - 23 lines] > >> > > >> > Does anyone have any ideas for a solution or work-around? Because DL's are full of bugs and don't always behave by your default settings. Depending on your version and the version in which the Contact was originally created, they may sort by the Subject field instead of the File As... field. SignatureRuss Valentine [MVP-Outlook] > Yes, File As... is what I mean. What do you mean by "What is the sort > order [quoted text clipped - 40 lines] >> >> > >> >> > Does anyone have any ideas for a solution or work-around?
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