Outlook Mail Merge, subfolders

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BnB - 25 Oct 2004 22:29 GMT

If I want to do a mail merge, it appears I have to do it one folder at a
time. If I have subfolders, is there any way to go to the top-level folder
and include everything below it? Actually, maybe the real question (since
mail merges seem to be defined by the current view), is there a way to have a
view that contains lower-level subfolder items?

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Sue Mosher [MVP-Outlook] - 25 Oct 2004 23:19 GMT

No, only one folder at a time. Maybe you don't need subfolders but
categories?

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Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> If I want to do a mail merge, it appears I have to do it one folder at a
> time. If I have subfolders, is there any way to go to the top-level folder
> and include everything below it? Actually, maybe the real question (since
> mail merges seem to be defined by the current view), is there a way to
> have a
> view that contains lower-level subfolder items?

Reply to this Message

BnB - 26 Oct 2004 20:33 GMT

Thanks. Not quite sure what the value of subfolders is then. Yeah, I can use
categories, but it's a lot more work (More data entry, I have to set up each
one individually rather than just moving things between folders). Less
intuitive, but I guess if that's how the tool works, I gots no choice... I
consider it a work-around... Not to mention that I need to restructure my
whole address book...

> No, only one folder at a time. Maybe you don't need subfolders but
> categories?
[quoted text clipped - 5 lines]
> > have a
> > view that contains lower-level subfolder items?

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Sue Mosher [MVP-Outlook] - 26 Oct 2004 22:27 GMT

Actually, managing contacts with categories is a lot less work. THink of
what you have to do if someone changes their phone number. Would you rather
change it in one item or multiples?

Signature

Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

> Thanks. Not quite sure what the value of subfolders is then. Yeah, I can
> use
[quoted text clipped - 17 lines]
>> > have a
>> > view that contains lower-level subfolder items?

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BnB - 26 Oct 2004 23:29 GMT

Hmmm... I don't have people in multiple folders, so it's not an issue. I can
get from folder to folder just by clicking on the left nav bar... I don't
need to apply views or filters or anything. I have different folders for
different industries or companies, so there's no overlap.

I actually think the answer for me is to do multiple mail merges and then
combine them (assuming that's possible) or do multiple runs. (This is for
snail mail labels, not email.)

Cheers.

> Actually, managing contacts with categories is a lot less work. THink of
> what you have to do if someone changes their phone number. Would you rather
[quoted text clipped - 21 lines]
> >> > have a
> >> > view that contains lower-level subfolder items?

Reply to this Message