Outlook Address Book Displays Fax (How to remove)

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Brian Barnholtz - 04 Jul 2003 03:09 GMT

I am running Office XP Outlook and find in the address book, the e-mail
address as well as the fax number. I would like to remove the fax entries,
but when I delete from address book, the fax number is deleted from
Contacts. Is there a way for the address book to not show the fax number?
Secondly, I imported an .wab from Oulook Express. They names appeare in the
contacts address book as Last Name, First Name & the contact which I added
manually appear First Name, Last. Is there a way to re-sync this? I have
tried to re-save them in the contacts and it has no effect on the Contacts
Address Book.

Thank you for any help or suggestions.

Brian

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Russ Valentine [MVP-Outlook] - 04 Jul 2003 11:32 GMT

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

Signature

Russ Valentine
[MVP-Outlook]

> I am running Office XP Outlook and find in the address book, the e-mail
> address as well as the fax number. I would like to remove the fax entries,
[quoted text clipped - 9 lines]
>
> Brian

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