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MS Office Forum / Outlook / Programming Forms / September 2004User Defined Fields Question
I have a form that has data in "User Defined Fields in Folder", created on the "All Fields tab". I then convert the message class of this form and copy it to another folder. If I add this field to the view I see the old data, however if I find the field on the all fields tab of the contact I do not see the data. Why is this and how can I resolve it? For best results, design the form so that the fields are part of the form, not just defined in a folder. See http://www.outlookcode.com/d/fields.htm  SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have a form that has data in "User Defined Fields in Folder", > created on the "All Fields tab". I then convert the message class of [quoted text clipped - 4 lines] > > Why is this and how can I resolve it? Unfortunately I do not have that option. The form is a custom form but the user defined fields are fields that were added by a user of the form. It is not practical to add the fields to the form since they are unique for this user and do not apply to all the other users of the form. There has to be a solution to this issue outside of adding them to the form, any ideas? > For best results, design the form so that the fields are part of the form, > not just defined in a folder. See http://www.outlookcode.com/d/fields.htm [quoted text clipped - 7 lines] > > > > Why is this and how can I resolve it? That is the correct solution. They don't have to be visible on a form page, but if you defined them only as "fields in folder," when you move the item to another folder, the field won't be available to enter data (unless, of course, you add the field to that other folder). SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Unfortunately I do not have that option. The form is a custom form but the > user defined fields are fields that were added by a user of the form. It [quoted text clipped - 9 lines] >> form, >> not just defined in a folder. See http://www.outlookcode.com/d/fields.htm >> >I have a form that has data in "User Defined Fields in Folder", >> > created on the "All Fields tab". I then convert the message class of [quoted text clipped - 4 lines] >> > >> > Why is this and how can I resolve it? That is what I did and where my confusion lies. I did the following: 1) Copied the form to another folder and changed the message class 2) Added the user defned fields to the folder, openign the form and going to the all fields tab and adding the field 3) Added those fields to the view, the data now shows in the view 4) Go into the form and go to the all fields tab and the fields show up but the data is not show, it show a blank field. > That is the correct solution. They don't have to be visible on a form page, > but if you defined them only as "fields in folder," when you move the item [quoted text clipped - 23 lines] > >> > > >> > Why is this and how can I resolve it? I wouldn't expect to see any data in the form itself. It's just a layout/code template for creating individual items and generally won't contain any data. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > That is what I did and where my confusion lies. I did the following: > 1) Copied the form to another folder and changed the message class [quoted text clipped - 45 lines] >> >> > >> >> > Why is this and how can I resolve it? Ok, now I am confused. When I look at the item in the view that record shows the data, yes when viewed on the form it does not. Also, if I change the data on the form (all fields tab-UDF in folder) I now see the data in both the form and the view and the data in the view for that record it replaced by what I entered on the form. What if I wrote a script to add the field to the form (item.userproperties.add("UDFName",type)) then how could I grab the data that I see in the view/folder for that item and initialize the form fields with that value? > I wouldn't expect to see any data in the form itself. It's just a > layout/code template for creating individual items and generally won't [quoted text clipped - 49 lines] > >> >> > > >> >> > Why is this and how can I resolve it? You might want to edit the form to rebind the controls on the form to the fields defined in the folder. (It's not entirely clear to me how you added the fields that you see in the view. ) SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Ok, now I am confused. When I look at the item in the view that record > shows [quoted text clipped - 75 lines] >> >> >> > >> >> >> > Why is this and how can I resolve it? Could you be more specific on how to rebind the controls to the folder fields. BTW, the fields were added to the view by going to the original form (Before moving) and adding them as new fields on the All Fields tab (they were added to UDF in the folder), then after copying the form I add them to the view via the field chooser. > You might want to edit the form to rebind the controls on the form to the > fields defined in the folder. (It's not entirely clear to me how you added [quoted text clipped - 78 lines] > >> >> >> > > >> >> >> > Why is this and how can I resolve it? > Could you be more specific on how to rebind the controls to the folder > fields. Right-click each control, choose Properties, and on the Value tab choose any property different from what you have now. Then repeat, choose the desired property from the User-Defined Fields in Folder list. > BTW, the fields were added to the view by going to the original form > (Before [quoted text clipped - 3 lines] > via > the field chooser. You used the folder view's Field Chooser? >> You might want to edit the form to rebind the controls on the form to the >> fields defined in the folder. (It's not entirely clear to me how you >> added >> the fields that you see in the view. ) >> > Ok, now I am confused. When I look at the item in the view that record >> > shows [quoted text clipped - 96 lines] >> >> >> >> > >> >> >> >> > Why is this and how can I resolve it? |
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