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MS Office Forum / Outlook / Programming Forms / July 2005

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Sharing Templates in Public Folder

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DavisSon - 26 Jul 2005 21:33 GMT
OL2003/Exchange 2003:

I am the owner of a public folder.  I would like to create some email
templates that users can choose from this public folder.  I have created
OFT's and published them but they are not showing up in the folder itself.  I
do see them on the Forms tab when I right click the PF/Properties.  The "When
Posting To This Folder, Use.." always gives me an error when I try to change
it.  I believe it's bc I cannot use a message class (I have no problems using
a test .post message).  

The templates would have a pre-filled out TO:, CC:, and SUBJECT LINES plus
some text in the body.  This shouldn't be this difficult to do but I cannot
get it to work.  Any ideas on the easiest way to do this?

THANKS IN ADVANCE : )
Sue Mosher [MVP-Outlook] - 26 Jul 2005 22:51 GMT
You're running up against several common forms issues. Some background may be helpful:

1) Message forms published to a public folder will not be useful. Outlook will be able to find the form and show it only if users put messages into that public folder. For a custom message form to be useful, it needs to be published to the Organizational Forms library, not a public folder.

2) Because message forms create items that will be sent, not saved in a folder, you cannot make a message form the default form for a folder. This is something of a moot point, though, because of #1.

3) The solution, if you want to use a public folder as a forms library, is to publish the forms to Org Forms, as in #1, and then use a special Post form in the public folder to act as a form launcher. The code behind the launcher form creates a new item from the designated published form. Thus, each form will appear to the user as an item in the folder, and opening the item will launch a new instance of the desired form. See http://www.outlookcode.com/d/forms/formlauncher.htm to get the form launcher form.

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Sue Mosher, Outlook MVP
Author of
    Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx

> OL2003/Exchange 2003:
>
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>
> THANKS IN ADVANCE : )
DavisSon - 27 Jul 2005 20:59 GMT
Thanks Sue - I was aware of 1 & 2, and I have seen 3 (*I go to your website
all the time, and at least a hundred times today!).  Thanks for the response
: )

> You're running up against several common forms issues. Some background may be helpful:
>
[quoted text clipped - 19 lines]
> >
> > THANKS IN ADVANCE : )
 
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