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MS Office Forum / Outlook / Programming Forms / January 2007

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Mail merge and Access database help.

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Malhyp - 20 Jan 2007 14:04 GMT
Hey there, thanks for the reply earlier. I am trying to mail merge using
Outlook 2003. I am sending an email to 100 people and Outlook lets you select
almost all the fields you want from Access.

However I am having a problem merging results from particular customers. An
example of this would be...

In the Access database I have 100 customers. Each customer has 5 results
which are listed below.

If I create a repeat region using ASP in my website I get the following
result.

Name: Bob
Product: Cars, Trees, Trams, Animals, Houses
Email: email@email.com

When I create a mail merge I get the following result.

Name: Bob
Product: Cars
Email: email@email.com

Name: Bob
Product: Trees
Email: email@email.com

Name: Bob
Product: Trams
Email: email@email.com

Name: Bob
Product: Animals
Email: email@email.com

Name: Bob
Product: Houses
Email: email@email.com

This also means that if I go ahead with the mail merge email, my client
receives five seperate emails.

Can anyone help with this issue?

If not clear please ask any questions.

Cheers
Mally.
Sue Mosher [MVP-Outlook] - 20 Jan 2007 14:55 GMT
Use a query that flattens the results into one product string per customer.
Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Hey there, thanks for the reply earlier. I am trying to mail merge using
> Outlook 2003. I am sending an email to 100 people and Outlook lets you select
[quoted text clipped - 44 lines]
> Cheers
> Mally.
 
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