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MS Office Forum / Outlook / Programming Forms / February 2007

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Adding fields to an Outlook Message

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Wenthe - 27 Feb 2007 16:28 GMT
Outlook and Exchange 2003
I have added two text fields to the default message form for a fax mailbox
we have set up. I save the form and publish it to a Subscriptions folder I
created under the Mailbox.  I right click on the Mailbox and select
properties \ Forms and associate the form with the folder. But when I try to
set this form as the default form when posting to this folder, I get an error
"Cannot create an item of this type in this folder"
Intuitively, this makes sense, but how do you work around it? I want a user
to be able to open the mail message, add an order number and a po number to
two different fields then close and save it. Those fields should show up in
the message list (after selecting them with field chooser) so other users can
look in theis mailbox and sort by Order number or PO number. This is
something that seems so easy it's ridiculous, but I can't figure out how to
make it happen.
Sue Mosher [MVP-Outlook] - 27 Feb 2007 18:26 GMT
THis is normal behavior. A message form can't be the default for any folder because messages are sent, not created for saving in a folder. Furthermore, even if you could make the form the default for the folder, that wouldn't magically change the MessageClass of incoming messages sent to that mailbox.

To do what you want, you need either an Exchange Server event sync to perform the MessageClass conversion for all mail arriving in that Inbox or a COM add-in installed on each user's machine that does the same thing on demand.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Outlook and Exchange 2003
> I have added two text fields to the default message form for a fax mailbox
[quoted text clipped - 10 lines]
> something that seems so easy it's ridiculous, but I can't figure out how to
> make it happen.
Wenthe - 27 Feb 2007 19:43 GMT
Ok. So I think to myself, "What now?" Sue, is doing a MessageClass conversion
during an Exchange Server event sync  covered in your book? I'm a coder, but
I haven't done alot with exchange and outlook.

> THis is normal behavior. A message form can't be the default for any folder because messages are sent, not created for saving in a folder. Furthermore, even if you could make the form the default for the folder, that wouldn't magically change the MessageClass of incoming messages sent to that mailbox.
>
[quoted text clipped - 14 lines]
> > something that seems so easy it's ridiculous, but I can't figure out how to
> > make it happen.
Sue Mosher [MVP-Outlook] - 27 Feb 2007 19:50 GMT
No, my book covers Outlook programming, not Exchange programming. A Google search is probably your best jumping off point.

Signature

Sue Mosher, Outlook MVP
  Author of Configuring Microsoft Outlook 2003
    http://www.turtleflock.com/olconfig/index.htm
  and Microsoft Outlook Programming - Jumpstart for
    Administrators, Power Users, and Developers
    http://www.outlookcode.com/jumpstart.aspx
 

> Ok. So I think to myself, "What now?" Sue, is doing a MessageClass conversion
> during an Exchange Server event sync  covered in your book? I'm a coder, but
[quoted text clipped - 3 lines]
>>
>> To do what you want, you need either an Exchange Server event sync to perform the MessageClass conversion for all mail arriving in that Inbox or a COM add-in installed on each user's machine that does the same thing on demand.

>>    
>> > Outlook and Exchange 2003
[quoted text clipped - 11 lines]
>> > something that seems so easy it's ridiculous, but I can't figure out how to
>> > make it happen.
 
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