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MS Office Forum / Outlook / Programming Forms / July 2007Outlook 2003 - form not showing fields
Good Afternoon, I am using Outlook 2003 and I have created the form, saved the form. The form has fields to fill in and a comment box that was the message box. I have it on my desktop and when I open it, it looks great however when I test it by filling the required information then send to myself the form and information is not returned to me. What I get back is only any information that is put into the comment/message box, none of the other info comes to me. I had the same form in 2000 and it was stored by me and my colleagues on our desktops and it all worked fine, is this not true for 2003? Thanks,  SignatureYnez Dugan Regulatory Operations No, this is not true for Outlook 2003. To exchange data using message forms, you and your colleagues will each need to publish the form to your Personal Forms library, all giving it the same form name/message class. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Good Afternoon, > I am using Outlook 2003 and I have created the form, saved the form. The [quoted text clipped - 8 lines] > > Thanks, Sue - note that Ynez is sending the message to him/herself and still not seeing the form fields. Shouldn't that take care of the library access issue? I'm having the same problem and tried a number of fixes. The message is correct in Sent box, but no form fields when received in Inbox. In my case I have yet to get a form to work as well. Thanks - Ken > No, this is not true for Outlook 2003. To exchange data using message forms, you and your colleagues will each need to publish the form to your Personal Forms library, all giving it the same form name/message class. > > Good Afternoon, [quoted text clipped - 9 lines] > > > > Thanks, > Sue - note that Ynez is sending the message to him/herself and still not > seeing the form fields. Shouldn't that take care of the library access issue? Forms that are saved as .oft files will not run the code required to save the data into custom Outlook fields. Consequently, only the entries into the message field will appear. You should publish your form to your personal forms library, uncheck the send form with message box, and check the always send message using rtf box or drop-down list entry. -- Hollis Paul Mukilteo, WA USA Not necessarily. The key point is the access to the published form definition. That means: a) The form must be published to a place where Outlook can locate it. b) It must not have the "send form definition with item" box checked on the (Properties) page in design mode. c) The item must be created with the published form, not an .oft file copy. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Sue - note that Ynez is sending the message to him/herself and still not > seeing the form fields. Shouldn't that take care of the library access issue? [quoted text clipped - 17 lines] >> > I had the same form in 2000 and it was stored by me and my colleagues on our >> > desktops and it all worked fine, is this not true for 2003? Paul and Sue, Thanks for responding. I must have missed the part where the message must be moved from the Inbox to the folder location where the form is published. Doing so allowed the message to be viewed with the form fields. The original message was created with a published form and the properties for sending the definition as you have noted. Ken > Not necessarily. The key point is the access to the published form definition. That means: > [quoted text clipped - 23 lines] > >> > I had the same form in 2000 and it was stored by me and my colleagues on our > >> > desktops and it all worked fine, is this not true for 2003? If you publish the form to the Personal Forms or Organizational Forms library, it will be usable in any folder. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Paul and Sue, > [quoted text clipped - 36 lines] >> >> > I had the same form in 2000 and it was stored by me and my colleagues on our >> >> > desktops and it all worked fine, is this not true for 2003? Thanks everyone for these answers, I think that I now have the information I need to get this forming working. SignatureYnez Dugan Regulatory Operations > If you publish the form to the Personal Forms or Organizational Forms library, it will be usable in any folder. > [quoted text clipped - 38 lines] > >> >> > I had the same form in 2000 and it was stored by me and my colleagues on our > >> >> > desktops and it all worked fine, is this not true for 2003? Hey All, We tried those three suggestions of publishing the form, unchecking "the send form definition with item" and keeping it as a published form rather than an oft. we also tried some other suggestions such as to disable the "seperate read page" option under the forms tab in design mode. Any other suggestions? Thanks For your Help! SignatureYnez Dugan Regulatory Operations > Thanks everyone for these answers, I think that I now have the information I > need to get this forming working. [quoted text clipped - 41 lines] > > >> >> > I had the same form in 2000 and it was stored by me and my colleagues on our > > >> >> > desktops and it all worked fine, is this not true for 2003? What do you actually see on the received item? SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 > Hey All, > We tried those three suggestions of publishing the form, unchecking "the [quoted text clipped - 49 lines] >> > >> >> > I had the same form in 2000 and it was stored by me and my colleagues on our >> > >> >> > desktops and it all worked fine, is this not true for 2003? Hi Sue, What we were getting was only the information in the message box, one of my IT guys got into the form and after checking on-line figured out that we need the items from the compose page on the edit page and that I need to fill in the properties for each item. So it looks like it is now working. thanks so much for your time. SignatureYnez Dugan Regulatory Operations > What do you actually see on the received item? > [quoted text clipped - 51 lines] > >> > >> >> > I had the same form in 2000 and it was stored by me and my colleagues on our > >> > >> >> > desktops and it all worked fine, is this not true for 2003? I may not understand the complexities involved in Outlook forms, but just thinking in simple, logical terms, it shouldn't be that difficult to use Outlook forms. Microsoft has seemed to have made it so difficult to use that few would use it. Working in a company, I would have to contact every person I send the form to, THEN explain to them that they need to take steps to configure Outlook to be able to view it. This is completely unrealistic. Most people working in an office know very little about PCs, and the support groups are too busy to help people set this up. Microsoft blew it on this one. They need to allow users to EASILY --- let me repeat that.... EASILY share and send forms. The forms are a GREAT idea, but they are NOT user-friendly. > No, this is not true for Outlook 2003. To exchange data using message forms, you and your colleagues will each need to publish the form to your Personal Forms library, all giving it the same form name/message class. > > Good Afternoon, [quoted text clipped - 9 lines] > > > > Thanks, Outlook custom forms were designed to be used in an Exchange server environment, published to the Organizational Forms library. In that scenario, no local configuration would be necessary. For interchange of data using form without Exchange, Microsoft's premier forms tool is Infopath. SignatureSue Mosher, Outlook MVP Author of Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators http://www.outlookcode.com/article.aspx?id=54 >I may not understand the complexities involved in Outlook forms, but just > thinking in simple, logical terms, it shouldn't be that difficult to use [quoted text clipped - 21 lines] >> > I had the same form in 2000 and it was stored by me and my colleagues on our >> > desktops and it all worked fine, is this not true for 2003? |
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